How to: Print and Reprint G/L Books and VAT Registers

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The tax authorities require that you submit two fiscal reports that list all of the posted ledger entries, the G/L Book - Print report and the VAT Register - Print report. Each printed page must have its own progressive number, and therefore, you must update Microsoft Dynamics NAV with the last printed page number before you run these reports again.

The following procedure describes how to print or reprint the G/L Book - Print report, but the same steps apply to printing or reprinting the VAT Register - Print report.

To print the general ledger book report

  1. In the Search box, enter G/L Book - Print, and then choose the related link.

  2. Fill in the fields as described in the following table.

    Field Description

    Report Type

    Select the type of report to create.

    If you select Reprint, the From Progressive No. field becomes enabled.

    Starting Date

    Enter the first date in the period from which posted entries will be shown.

    Ending Date

    Enter the last date in the period from which posted entries will be shown.

    From Progressive No.

    Specifies the progressive number for the report.

    Print Company Informations

    Select to print company information on the report.

    The remaining fields are populated based on the Company Information window.

    When you print the report, you will be reminded to update the General Ledger Setup window with the page number on the last page.

    Important

    Microsoft Dynamics NAV does not save the page number automatically when you run the reports. After you run the G/L Book - Print report or the VAT Register - Print report, you must update Microsoft Dynamics NAV with the last printed page number.

  3. In the Search box, enter General Ledger Setup, and then choose the related link.

    To set the last printed page number for the VAT register report, search for VAT Registers, and choose the link for the window under VAT Posting Group.

  4. In the Fiscal Reporting FastTab, in the Last Printed G/L Book Page field, specify the page number that is on the last page of the G/L Book - Print report that you just printed.

Both official reports can be reprinted. When you reprint a report, the first page of the report must have the same page number as it did when the report was printed the first time. If you want to reprint one of the reports, and the page number is incorrect, you can change the reprinting information for the report

The following procedure describes how to view or change the page numbering for previously printed versions of the G/L Book - Print report, but the same steps apply to the VAT Register - Print report.

To view or change page numbering for reprinting the general ledger book report

  1. In the Search box, enter General Ledger Setup, and then choose the related link.

  2. On the Actions FastTab, in the Functions group, choose Change G/L Book Reprint Info.. In the G/L Book Reprinting Information window, the First Page Number field specifies the first page number of the previously printed reports.

When you update the General Ledger Setup window or the VAT Registers window with the page number of the last page of the printed report, make sure that you specify the correct page number. If the reprinted report starts with the wrong page number, the report will not be accepted by the tax authorities. The G/L Book Reprinting Information window and the VAT Register Reprinting Information can help you identify the correct page number.

See Also

Reference

G/L Book - Print
VAT Register - Print
G/L Book Reprinting Information
VAT Register Reprinting Information