Table of contents

Common billing scenarios

Last Updated: 10/20/2016

Applies to

  • Partner Center operated by 21Vianet

This topic explains what you should expect to see on your bill after you add new subscriptions, adjust the number of seats in a subscription, or cancel a subscription.

Licence-based billing

For months without changes to licence-based subscriptions, you'll see a single line item for each subscription on your reconciliation file and invoice for the advance charge for the coming month.

ScenarioDescriptionExample
New subscription

The period between the start date of the subscription and the first billing date is FREE.

Your reconciliation file will contain a single line-item:

  • next month's advance charge
New subscription: cancelled before the billing cutCharges will not be applied to the account. The subscription won't appear in the reconciliation file. This is useful if you want to perform testing without incurring subscription charges.
New subscription: with licence quantity adjustments during the free period

Your reconciliation file will contain multiple line-items:

  • license quantity changes, charged at 0 Unit Price. (There is no cost for seat changes during the free period)
  • advance charge for the next month, reflecting the new quantity.
Prorated usage:
  • June 3rd to June 7th for 10 seats = ZERO charge
  • June 8th to June 11th for 20 seats = ZERO charge
  • June 12th to June 14th for 15 seats = ZERO charge

Billing cut: Advance charge for the whole month period from June 15th to July 14th for 15 seats. Assuming the charge per subscription per month is 10 USD, the charge would be 10 USD x 15 seats = 150 USD.

Existing subscription: Increase or decrease in licence quantity

Your reconciliation file will contain multiple line-items:

  • the advance charge reversal
  • prorated usage charges
  • next month's advance charge

Prorated usage:

  • July 15th to July 19th for 15 seats = 26.61 USD
  • July 20th to July 30th for 12 seats = 46.84 USD
  • July 31st to August 9th for 18 seats = 63.87 USD
  • August 10th to August 14th for 10 seats = 17.74 USD
Reversal of the advance charge for the whole month period from July 15th to August 14th = -165 USD.

Billing cut: Advance charge for the whole month period from August 15th to September 14th for 10 seats = 110 USD.

Cancellation: no prior seat changes

Your reconciliation file will contain a single line-item:

  • A credit for unused days, because the whole period was billed in advance in the previous billing statement. This is calculated based on the Subscription End date.
Previously billed advance charge: August 15th to September 14th for 10 seats = 100 USD.

Consumed portion of the advance charge from August 15th to August 24th.

Credit for unused days: August 25th to September 14th for 10 seats = -74.51.

Cancellation: with prior seat changes

Your reconciliation file will contain multiple line-items:

  • the advance charge reversal
  • prorated usage charges
  • a credit for any unused days
Previously billed advance charge: August 15th to September 14th for 10 seats = 100 USD.

Prorated usage:

  • August 15th to August 24th for 10 seats
  • August 25th to September 14th for 5 seats

Credit for unused days: September 1st to September 14th for 5 seats.

Reversal of the advance charge for the whole month period from August 15th to September 14th = -100 USD.

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