FAQs About Upgrading to PowerPoint 2000

FAQs About Upgrading to PowerPoint 2000

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Do previous versions of PowerPoint have the same file format as PowerPoint 2000?

Can PowerPoint 2000 users share templates with previous versions of PowerPoint?

How can I prevent users from saving presentations in an unapproved format?

Why can’t users of other versions of PowerPoint edit the charts in a converted presentation?

How can PowerPoint 95 users open HTML files created in PowerPoint 2000?

Where can users get additional graphics filters not included in PowerPoint 2000?

Why are graphics not automatically resized so that they display properly in a Web browser?

Why can’t PowerPoint 2000 users ungroup an imported graphic?

Why is AutoShape a different size?

Why can’t PowerPoint 97 users view macros in some PowerPoint 2000 presentations?

Why can’t users run a macro or load an add-in in a presentation?

Do previous versions of PowerPoint have the same file format as PowerPoint 2000?

Microsoft PowerPoint 2000 shares the same file format as PowerPoint 98 (Macintosh) and PowerPoint 97 (Windows), but it has a few enhancements because of the new features included in PowerPoint 2000. PowerPoint 97-2000 format is different from the file format used in PowerPoint 95. For more information, see Sharing Presentations with Previous Versions of PowerPoint.

Can PowerPoint 2000 users share templates with previous versions of PowerPoint?

PowerPoint 2000 users can share templates with users of other versions of PowerPoint. However, the templates included with PowerPoint 2000 take advantage of the new and enhanced features in the application. The unique features in PowerPoint 2000 are lost when a template is saved in a previous format such as PowerPoint 97 or PowerPoint 95 format. For more information, see Sharing Presentations with Previous Versions of PowerPoint.

How can I prevent users from saving presentations in an unapproved format?

You cannot prevent users from saving presentations in an unapproved format, but you can:

• Set a system policy by using the System Policy Editor, and create a custom message to alert users when they try to save a file that is not the default format in the system policy.
• Set a default file format by using the Options dialog box (Tools menu).
• Limit the number of text converters you distribute to users.

For more information, see How to Specify the Default Format in Which to Save Files and Using the System Policy Editor.

Why can’t users of other versions of PowerPoint edit the charts in a converted presentation?

If users of other versions of PowerPoint are not able to edit charts in a converted presentation, PowerPoint 2000 users might have changed a default option in the Options dialog box before saving the presentation. To convert charts to a usable format when converting a presentation to a format that other versions of PowerPoint can use, click Options on the (Tools menu), and then click the Save tab. Click Web Options, and then click the Convert charts when saving as previous version check box. Then save the PowerPoint 2000 presentation again.

System Policy Tip   You can use a system policy to set the convert charts option in the Options dialog box (Tools menu). In the System Policy Editor, set the Microsoft PowerPoint 2000\Tools | Options\Save\Convert charts when saving as previous version policy. For more information about the System Policy Editor, see Using the System Policy Editor.

How can PowerPoint 95 users open HTML files created in PowerPoint 2000?

To open an HTML file created in PowerPoint 2000, PowerPoint 95 users must install the HTML add-in included in the Microsoft Office Converter Pack.

Toolbox   You can install the HTML add-in from the Microsoft Office Converter Pack. For information about installing this add-in, see Microsoft Office Converter Pack.

Where can users get additional graphics filters not included in PowerPoint 2000?

Users can install the following additional graphics filters by using the Microsoft Office Converter Pack:

• AutoCAD (Dxfimp32.flt)
• Micrografx Designer/Draw (Drwimp32.flt)
• Targa (Tgaimp32.flt)

Toolbox   You can install graphic filters from the Microsoft Office Converter Pack. For information about installing these filters, see Microsoft Office Converter Pack.

Why are graphics not automatically resized so that they display properly in a Web browser?

If graphics do not resize automatically in a Web browser, the PowerPoint 2000 user might have changed the default option that resizes graphics in a file saved in Web Page format.

To automatically resize graphics in a presentation

1. On the Tools menu, click Options, and then click the General tab.
2. Click Web Options, click the Resize graphics to fit browser window check box, and then save the PowerPoint 2000 presentation again.

System Policy Tip   You can use a system policy to set the resize graphics option in the Options dialog box (Tools menu). In the System Policy Editor, set the Microsoft PowerPoint 2000\Tools | Options\Web Options\Resize graphics to fit browser window policy. For more information about the System Policy Editor, see Using the System Policy Editor.

Why can’t PowerPoint 2000 users ungroup an imported graphic?

Check to see whether the image is a bitmap. You can’t ungroup and convert bitmaps to a PowerPoint object.

Modify the image in a program such as Microsoft Photo Editor, and then insert the image in your presentation.

Why is AutoShape a different size?

When PowerPoint 2000 converts a PowerPoint 95 AutoShape to PowerPoint 2000 format, the AutoShape changes from an inset pen outline to a centered pen outline. Likewise, when a PowerPoint 2000 AutoShape is saved in PowerPoint 95 format, it is rendered with an inset, rather than centered, pen.

It is easiest to see the difference between the inset pen and the centered pen by outlining an AutoShape with a dashed line. The fill color of the AutoShape allows you to see the difference in pen position through the gaps of the dashed line.

Because the size of shapes drawn with a centered pen might be slightly larger than the same shape drawn with an inset pen, users might need to reduce the size of AutoShapes drawn in PowerPoint 95 to make them look exactly the same in PowerPoint 2000.

Why can’t PowerPoint 97 users view macros in some PowerPoint 2000 presentations?

The macros might have been digitally signed from within the Visual Basic Editor in Microsoft PowerPoint 2000. This new security feature is not included in PowerPoint 97. Because PowerPoint 97 doesn’t recognize digital signatures, it can’t update the signature if you modify a signed Visual Basic for Applications macro. Therefore, to prevent modifications, you cannot view in PowerPoint 97 the code for macros that have been digitally signed in PowerPoint 2000.

Why can’t users run a macro or load an add-in in a presentation?

If the security level for PowerPoint 2000 is set to High, and users open a presentation or load an add-in that contains unsigned macros, the macros are disabled and users cannot run them. Users can enable macros that are not digitally signed by changing the security level to Medium in the Security dialog box (Macro submenu on the Tools menu), closing the presentation or unloading the add-in, and then opening the presentation or loading the add-in again.

Note   Remember to change the security level back to High if you want PowerPoint 2000 to automatically disable unsigned macros in the future.

If the security level for PowerPoint is set to Medium or High and you chose to disable macros because you do not trust the source of the macros, you cannot run the macros. To run the macros, close the presentation or unload the add-in, and then open the presentation or load the add-in again. Then click Enable Macros.