RecordSource Property
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You can use the RecordSource property to specify the source of the data for a form or report. You can display data from a table, query, or SQL statement. For example, to display and edit data from the Employees table in a form, you set the form's RecordSource property to Employees. Then you can bind controls on the form or report to specific fields in the Employees table by setting the control's ControlSource property to the name of a field in the table. For example, you can bind a control to the LastName field in the Employees table by setting the control's ControlSource property to LastName.
Setting
The RecordSource property setting can be a table name, a query name, or an SQL statement. For example, you can use the following settings.
| Sample setting | Description |
|---|---|
| Employees | A table name specifying the Employees table as the source of data. |
SELECT Orders!OrderDate FROM Orders; |
An SQL statement specifying the OrderDate field on the Orders table as the source of data. You can bind a control on the form or report to the OrderDate field in the Orders table by setting the control's ControlSource property to OrderDate. |
You can set the RecordSource property by using the form's or report's property sheet, a macro, or .
In Visual Basic, use a string expression to set this property.
Note Changing the record source of an open form or report causes an automatic requery of the underlying data. If a form's Recordset property is set at runtime, the form's RecordSource property is updated.
Remarks
After you have created a form or report, you can change its source of data by changing the RecordSource property. The RecordSource property is also useful if you want to create a reusable form or report. For example, you could create a form that incorporates a standard design, then copy the form and change the RecordSource property to display data from a different table, query, or SQL statement.
Limiting the number of records contained in a form's record source can enhance performance, especially when your application is running on a network. For example, you can set a form's RecordSource property to an SQL statement that returns a single record and change the form's record source depending on criteria selected by the user.