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Set alerts, get notified when changes occur

As changes occur to work items, code reviews, source control files, and builds, you can receive email notifications for alerts that you define. For example, you can set an alert to be notified whenever a bug that you opened is resolved or a work item is assigned to you. You can set personal alerts or team alerts.

  1. Open alerts management (My alerts from your profile menu). If you don't see this option, then you must configure an SMTP server to support TFS.

    Manage individual alerts from Team Web Access
  2. Enter one or more email addresses. Separate addresses with a semi-colon.

    Set email address for alerts
  3. Select the check box for each alert of interest. My work items and My build refer to work items and builds that you created.

    Manage TFS Alerts
    Tip Tip

    When you clear an alert, you also clear all email addresses defined for the alert.

  4. For more options, open custom alerts and choose one of the options available. Also, you can open a basic alert and modify its settings, such as changing the email format from HTML to plain text or SOAP.

    Open custom alerts
  5. Define alert filters in the same way you define query filters.

    Fill out the custom alerts form

    For a list of available fields, see Index of work item fields.

  6. For even more options, open the Select New Alert Template.

    Open all alert options
  7. Choose from one of the several alert types listed.

    Choose an alert type from all alert options

  1. Open team alerts from Manage TFS Alerts.

    Open team alerts
  2. Expand the team and open Select New Alert Template.

    Work Item Alerts link on Alerts admin page
  3. Choose an alert type.

    Choose an alert type for the team
  4. Notice how the subscriber is set to the team context.

    Choose an alert type for the team

You can set filters for as many as 20 different alert types, specify the email addresses for yourself and other team members, and select the delivery format. Also, you can set team alerts to keep all team members notified of important changes.

A: The instructions in this topic require you to connect to TFS 2012 or TFS 2013. If you have upgraded to VS 2012 or VS 2013 and are connecting to TFS 2010, then you might have to install Team Explorer 2010 side-by-side to manage alerts stored on TFS 2010.

A: Go here for an index of work item fields defined for TFS default process templates.

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