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How to: Print Periodic VAT Reports

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The VAT reporting feature enables you to print VAT transaction details. You must send the following VAT reports to the Belgian tax authorities:

  • Monthly/Quarterly declaration

  • VAT annual listing (on paper/disk)

  • VAT-VIES listing (on paper/disk)

To print the monthly/quarterly declaration

  1. In the Search box, enter Form/Intervat Declaration, and then choose the related link.

  2. In the VAT - Form window, fill in the fields.

    Field Description

    Declaration Type

    Specify the type of declaration that you want to print. Options include Month and Quarter.

    Month or Quarter

    Enter the month or quarter of the VAT declaration.

    • If you select Month, you must enter a value between 1 and 12 (1 = January, 2 = February, and so on).

    • If you select Quarter, you must enter a value between 1 and 4 (1 = first quarter, 2 = second quarter, and so on).

    Year (YYYY)

    Enter the year of the VAT declaration. You should enter the year as a four digit code. For example, to print a declaration for 2013, you should enter "2013" (instead of "13").

    Include VAT Entries

    Specify the VAT entries to be included in the report. You can choose between Open, Closed and Open and Closed.

    Prepayment

    Specify how prepayments should be handled in the VAT declaration (case 91). Options include Print Prepmt. Amount, Print Zero (No Prepayment), and Leave Empty (User November Amount). Note that case 91 must not be filled for quarterly VAT declarations or for declarations in months other than December.

    Claim for Reimbursement

    Specify if you want to claim the reimbursement of the amount due by the tax authorities after you have submitted the declaration.

    Order Payment Forms

    Specify if you want to order new payment forms.

    No Annual Listing

    Specify if you do not want an annual listing for the declaration.

    You can only select this option for the last declaration of the calendar year.

    Add Representative

    Specify if you want to add a VAT declaration representative. A representative is a person or an agency that has license to make a VAT declaration.

    ID

    Enter the ID of the representative who is responsible for making the VAT declaration.

  3. Choose the Print button to print the report or choose the Preview button to view it on the screen. Choose the Cancel button to save the information without printing the report.

    When you run the report, you must specify the path and file name to store your VAT declaration on disk. Later, you can send this file to the VAT administration via the Internet using Intervat. It is important that you create an XML file, because the VAT administration requires the XML file format for the data exchange.

To print the VAT annual listing on paper

  1. In the Search box, enter Annual Listing, and then choose the related link.

  2. In the VAT Annual Listing window, fill in the fields as described in the following table.

    Field Description

    Wrong Enterprise No.

    Specifies if you want to print the report that has erroneous enterprise numbers.

    VAT Annual Listing

    Specifies if you want to print the VAT Annual Listing report.

    Year

    Enter the year of the period for which you want to print the report. You should enter the year as a 4 digit code. For example, to print a declaration for 2013, you should enter "2013" (instead of "13").

    Minimum Amount

    Enter the customer's minimum year balance to be included in the report. If the yearly balance of the customer is less than the minimum amount, the customer will not be included in the declaration.

    Include Customers From

    Select to include customers from all countries/regions or from a specific country/region in the report.

    Country/Region

    Select the country/region to include in the report.

  3. Choose the Print button to print the report or choose the Preview button to view it on the screen. Choose the Cancel button to save the information without printing the report.

To print the VAT annual listing on disk

  1. In the Search box, enter Annual Listing – Disk, and then enter the related link.

  2. In the VAT Annual Listing - Disk window, fill in the fields as described in the following table.

    Field Description

    Year

    Enter the year of the VAT declaration. You should enter the year as a four digit code. For example, to print a declaration for 2013, you should enter "2013" (instead of "13").

    Minimum

    Enter the customer's minimum year balance to be included in the report.

    If the yearly balance of the customer is less than the minimum amount, the customer will not be included in the declaration.

    Test Declaration

    Specifies if you want to create a test declaration.

    If selected, an attribute test is written to the file that uses value 1, which indicates that this is a test file. If you want to test the XML file before sending it, you can upload this file to the Intervat site. The file is then validated without being stored on the server and you receive a notification if the file is valid. Also the unique sequence number in the XML file is not increased when a test declaration is created, which means that you can create as many internal test declarations as you want.

    Add Representative

    Specifies if you want to include the VAT declaration representative.

    A representative is a person or an agency that has license to make a VAT declaration for your company.

    ID

    Enter the ID of the representative who is responsible for making the VAT declaration.

    File Name

    Enter the path and name of the file to which you want to create the declaration.

  3. Choose the Print button to print the report or choose the Preview button to view it on the screen. Choose the Cancel button to save the information without printing the report.

To print the VAT-VIES declaration report to disk

  1. In the Search box, enter the VAT – Vies Declaration Disk, and then choose the related link.

  2. Enter the required information, and choose the OK button to start the batch job, which will create an xml file. For more information, see VAT-VIES Declaration Disk.

  3. If you have to make a correction, in the Search box, enter VAT – VIES Correction, and then choose the related link.

  4. On the Home tab, in the Manage group, choose Edit List, and then enter the information that has to be adjusted. Choose the OK button.

    For more information, see the VAT VIES Correction table.

See Also

Tasks

How to: Set Up Non-Deductible VAT

Concepts

Belgian VAT