(JPN) Settle vendor consolidated invoices by using a payment journal
Important
This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2
Use the Settle open transactions form to settle open transactions that are related to consolidated invoices after you pay a vendor. You cannot delete a consolidated invoice after it has been settled. For more information, see (JPN) Settle open transactions - vendor (modified form) and Settle open transactions - vendor (form).
Click Accounts payable > Journals > Payments > Payment journal.
Create a journal, and then click Lines.
In the Journal voucher form, create a journal line, and then click Functions > Settlement.
In the Settle open transactions form, click Consolidated invoice > Select to open the Select transactions form.
In the Consolidation ID field, select the consolidation identification number for the most recent consolidated invoice.
–or–
In the Consolidation day field, enter the date when you want the invoices to be consolidated. You can enter a numeric value between 1 and 31. If the consolidation day is set to 0 (zero), the vendor’s invoices will not be consolidated. If the last day of the month falls on a date that has a number that is less than the numeric value that you have specified, the invoices are consolidated on the last business day of the month. For example, if you specify 31 for the consolidation date, and the current month has fewer than 31 days, the invoices are consolidated on the last business day of that month. Therefore, the invoices for April 2012 would be consolidated on April 30, 2012, because that is the last business day of the month.
Note
The From date and To date fields are updated with appropriate dates when the consolidation day is set.
Click OK. The consolidated invoice transactions are displayed in the Settle open transactions form.
Click Consolidated invoice > Mark all to settle all of the invoices.
Close the forms.
In the Journal voucher form, click Validate > Validate to validate the journal.
Click Post > Post to post the payment voucher, and to settle the transactions. You can settle the transactions fully, or in part, based on the vendor payment amount.
After the transactions have been fully or partially settled, the Status field in the Consolidated invoice form reflects the Settled or Partially settled status.
Close the form.
See also
(JPN) Mark purchase invoices for consolidation and calculate due dates