How to: Post Journal Vouchers

You can use journal vouchers to post transactions that are not related to cash or the bank. For more information, see Journal Voucher Window.

To post journal vouchers

  1. In the Search box, enter Journal Voucher, and then choose the related link.

  2. In the Batch Name field, select the batch for which you want to create journal vouchers.

  3. Select a journal line to insert debit entry details, and then fill in the required fields as described in the following table.

    Field Description

    Posting Date

    The posting date for the debit entry.

    Document Type

    Specify Invoice to indicate that the document type is invoice.

    Document No.

    The document number for which the journal voucher is posted.

    Account Type

    Specify G/L Account to indicate that the account type is general ledger account.

    Account No.

    The general ledger account number.

    Debit Amount

    The total amount of the journal line, including VAT.

    External Document No.

    The document number that is used by the vendor.

  4. Select a journal line to insert credit entry details, and then fill in the required fields as described in the following table.

    Field Description

    Posting Date

    The posting date for the credit entry.

    Document Type

    Specify Invoice to indicate that the document type is invoice.

    Document No.

    The document number for which the journal voucher is posted.

    Account Type

    Specify Vendor to indicate that the account type is vendor.

    Account No.

    The vendor account number.

    Credit Amount

    The total amount of the journal line, including VAT.

    External Document No.

    The document number that refers to the vendor's numbering system.

  5. On the Navigate tab, in the Narration group, choose Line Narration.

  6. In the Narration field, enter the line narration details.

  7. Choose the OK button.

  8. On the Navigate tab, in the Narration group, choose Voucher Narration.

  9. In the Narration field, enter the voucher narration details.

  10. Choose the OK button.

    Hh941826.note(en-us,NAV.70).gifNote
    In the Line Narration and Voucher Narration windows, you can select narration details from the Standard Text Codes window. For more information, see Standard Text Codes.

  11. On the Action tab, in the Posting group, choose Post.

See Also

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