How to: Create Payment Slips

You can create payments slips to manage vendor and customer payments. Before you create payment slips, you must set up payment classes. For more information, see How to: Set Up Payment Classes.

The following procedure describes how to create payment slips for vendor payments, but the same steps also apply to creating payment slips for customer payments.

To create a payment slip for vendors

  1. In the Search box, enter Payment Slips, and then choose the relevant link.

  2. On the Home tab, choose New.

  3. In the Payment Slip window, choose a field to open the Payment Class List window.

  4. Select a payment class, and then choose the OK button.

  5. On the General FastTab, fill in the fields as described in the following table.

    Field Description

    Currency Code

    Specify the currency code to be used for the payment lines.

    Posting Date

    Specify the posting date.

    Document Date

    Specify the document date.

    Amount (LCY)

    The total amount from the payment lines. This field is updated automatically when the net line amounts are changed.

    You cannot change the contents of this field.

  6. On the Lines FastTab, fill in the fields as described in the following table.

    Field Description

    Account Type

    The account type to which the payment line is posted.

    Account No.

    The unique identification number for the account to which the entry will be posted.

  7. On the Home tab, in the Process group, choose Suggest Vendor Payments.

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    You can also manually fill in the payment lines.

  8. In the Suggest Vendor Payments batch job, on the Options FastTab, fill in the fields as described in the following table.

    Field Description

    Last Payment Date

    The last payment date for the vendor ledger entries that are to be included in the batch job.

    Find Payment Discounts

    Select to include vendor ledger entries for which you can receive a payment discount.

    Summarize per

    The criteria for summarizing the payment line.

    Use Vendor Priority

    Select to sort the suggested payments based on the value in the Priority field on the vendor cards. For more information, see Priority.

    Available Amount (LCY)

    The maximum amount that is available for payments in local currency.

    Currency Filter

    The code for the currency to be included in the batch job.

  9. On the Vendor FastTab, select the appropriate filters.

  10. Choose the OK button.

    The payment lines are automatically created.

  11. In the Payment Slip window, on the Posting FastTab, fill in the fields as described in the following table.

    Field Description

    Reason Code

    The source code for the payment slip.

    Previous Status Name

    The relevant code.

    Next Status Name

    The relevant code.

    Source Code

    The account type to which or from which the payments will be transferred.

    Acceptation Code<>No

    The account number to which or from which the payments will be transferred.

  12. Choose the OK button.

    After you create a payment slip, you can generate payment files and send them to the bank electronically.

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    A payment file can be created if the payment slip displays File for the Action Type field. For more information, see Action Type.

To create a payment file

  1. In the Search box, enter Payment Slips, and then choose the relevant link.

  2. Select a payment slip, and then, on the Home tab, in the Manage group, choose Edit.

  3. In the Payment Slip window, on the Actions tab, in the Posting group, choose Generate file.

  4. Choose the Yes button, and then choose the OK button.

    The payment file is generated and exported according to the export type that is specified in the Payment Step window.

See Also

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