How to: Set Up Journal Templates and Batches

All European Union (EU) companies must submit Intrastat reports to the customs office, detailing their trade with other EU countries/regions for the current year. An Intrastat summary report is presented to the tax authorities monthly, quarterly, or yearly depending upon the company's business.

You can print Intrastat reports in the Intrastat Jnl. Batches window based on Intrastat journal entries. You can manually place entries into the journal, or use a batch job to place the entries there. Before you can do this, you must set up Intrastat journal templates and batches.

To set up Intrastat journal templates

  1. In the Search box, enter Intrastat Journal Templates, and then choose the related link.

  2. To create a new Intrastat journal template, on the Home tab, choose New.

  3. In the Intrastat Journal Templates window, fill in the fields as described in the following table.

    Field Description

    Name

    The name of the Intrastat journal template. You can enter a maximum of 10 alphanumeric characters.

    Description

    The description of the Intrastat journal template. You can enter a maximum of 80 alphanumeric characters.

  4. Choose the OK button.

To set up Intrastat journal batches

  1. In the Search box, enter Intrastat Journal Templates, and then choose the related link.

  2. To open the Intrastat Jnl. Batches window, select the required template, and then, on the Navigate tab, in the Templates group, choose Batches.

  3. Fill in the fields as described in the following table.

    Field Description

    Name

    The name of the Intrastat journal. You can enter a maximum of 10 alphanumeric characters.

    Description

    The description of the Intrastat journal. You can enter a maximum of 50 alphanumeric characters.

    Periodicity

    Select one of the following options:

    • Month

    • Quarter

    • Year

    Type

    Select one of the following options:

    • Purchases

    • Sales

    Statistics Period

    The statistics period that the report will cover. Enter the value in YYMM format.

    Corrective Entry

    Select the Corrective Entry check box to correct an entry.

    File Disk No.

    The number of the file disk.

    This is used when you run the Intrastat - Make Diskette batch job.

    Currency Identifier

    The code to identify the currency for the Intrastat report.

    Reported

    If the entry has already been reported to the tax authorities, select the Reported check box. This check box is selected automatically when you run the Intrastat - Make Diskette batch job for this entry.

  4. To close the window, choose the OK button.

For more information, see How to: Print Intrastat Reports for Italy.

See Also

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