How to: Create an Electronic VAT Transactions Report
You must create a list of transactions that include VAT with amounts over the current threshold on or before the specified occurrence date. You must submit this report to the tax authorities.
To create a VAT transactions report
In the Search box, enter VAT Report, and then choose the related link.
Fill in the fields as described in the following table.
Field Description No.
Specify the report number.
Depending on the type of report, and the configuration in your company, you can use the automatically generated number, select a different number series, or enter a different number manually.
VAT Report Config. Code
Select the VAT Transactions Report configuration code.
The configuration code specifies how the VAT report is generated. For more information, see Italian VAT.
VAT Report Type
Specify if you want to create a standard or corrective VAT report, or if you want to delete a submitted VAT report.
Start Date
Specify the original VAT report if you selected Corrective or Deletion in the VAT Report Type field.
End Date
Specify the start date of the report period.
Status
Specify the end date of the report period.
Now, you must import the VAT ledger entries that must be included in this VAT report.
On the Actions tab, choose Suggest Lines.
This adds lines to the window. The lines are based on VAT entries where the Include in VAT Transac. Rep. field is selected.
Optionally, for each line, in the Amount field, you can drill down to see the VAT ledger entries that resulted in this line.
Verify that the Contract Payment Type field is set to the appropriate value in each suggested line. The following table describes the options.
Option Description Without Contract
The VAT entries that resulted in this line are not associated with a contract.
Contract
The VAT entries that resulted in this line are associated with a contract.
Other
The VAT entries that resulted in this line are not associated with a special contract, such as ongoing maintenance or other exceptions.
Tip
In Microsoft Dynamics NAV, the contract that the tax authorities are looking for can be blanket orders or service contracts. To identify if the VAT report line belongs to a blanket order or service contract, you can drill down to see the underlying VAT entries from the Amount field.
Credit memos are included in the VAT transaction report if the customer or vendor is from a country/region that is outside the EU and not black-listed. For more information, see Italian VAT.
Now that you have created the VAT report, you must submit it to the tax authorities.
To submit a VAT transactions report
In the Search box, enter VAT Report List, and then choose the related link.
Select the appropriate VAT report, and then, on the Home tab, choose Edit.
On the Home tab, choose Release.
Microsoft Dynamics NAV validates that the VAT report is set up correctly. If the validation fails, the errors are shown in the VAT Report Error Log window so that you can make the appropriate changes. For example, an error displays if you try to release a standard VAT report but you have not yet added any lines to the report.
When you release a VAT report, it becomes non-editable. If you must change the report after it is released, you must first reopen it.
On the Home tab, choose Export.
The VAT report is exported as a .ccf file. You can now submit the report to the tax authorities by using the tool from the Italian Revenue Agency. For more information, see the Italian Revenue Agency.
When you receive a response from the tax authorities, you must update the VAT report.
On the General FastTab, in the Tax Auth. Receipt No. field, specify the receipt number that you received from the tax authorities.
On the Home tab, choose Mark as Submitted.
If you must submit a corrective VAT report or delete a submitted VAT report, you must create a new VAT report as described earlier.