How to: Create an EU Sales List

Companies that run VAT-registered businesses and sell or move goods to other VAT-registered businesses in the European Union (EU) must record and report about data on their sales activities to the government.

All companies that sell more than a set value every year to EU states must submit an electronic version of their European Community (EC) sales list report in XML format through Her Majesty's Revenue and Customs (HMRC) web site.

This report displays one line of information for each customer who consolidates invoices. The report is based on the information in the VAT Entry table. The sales information in this report is in the same format as on the declaration form issued by the customs and tax authorities.

To create an EU community sales list

  1. In the Search box, enter EC Sales List, and then choose the related link.

  2. In the EC Sales List window, on the Options FastTab, fill in the fields as described in the following table.

    Field Description

    Print Third Party Trade as

    Specify how you want to print third-party trade. Choose Separate Lines to create the report with third-party trade as a separate line for each customer. Choose Column with Amount to create the report with third-party trade as an additional column.

    Create XML File

    Select to create an electronic version of the EC Sales List report in XML file format.

  3. Choose the Print button to print the report or choose the Preview button to view it on the screen.

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