How to: Set Up Payment Steps
To use payment management, you must set up steps for payment documents and define payment steps for each payment status. For example, "Creation of documents", "Documents created", and "Creation of payments". For more information, see How to: Set Up Payment Statuses.
To set up payment steps
In the Setup box, enter Payment Slip Setup, and then choose the relevant link.
Select a payment class, and then, on the Home tab, in the Process group, choose Steps.
In the Name field, enter a name for the payment step. You can enter a maximum of 50 alphanumeric characters.
On the Home tab, in the Manage group, choose Edit.
In the Payment Step Card window, fill in the fields as described in the following table.
Field Description Name
The payment step name that you entered in the Payment Step window.
Previous Status
The previous status, from which the step was last executed. The default value is 0. When the previous status is equal to the next status, the status is not modified after it is executed. Therefore, this payment step is optional and can be executed indefinitely.
Previous Status Name
The name of the status selected in the Previous Status field.
Next Status
The status at which this payment step ends.
Next Status Name
The name of the status selected in the Next Status field. This field cannot be modified.
Action Type
The type of action to be performed by this step. If you specify Ledger, you must define the additional ledger information in the Payment Step Ledger window.
Report No.
The identification number for the report. This field is available if the Action Type field is set to Report.
Export Type
The export type for the file. This field is available if the Action Type field is set to File.
For example, see How to: Export Payments.
Export No.
The identification code for the selected export type. This field is available if the Action Type field is set to File.
Verify Lines RIB
Select to verify that the Relevé d'Identité Bancaire (RIB) key value specified on the payment slip line has been correctly reported.
For more information, see RIB Key.
Verify Due Date
Select to verify that the due date on the billing and payment line has been correctly reported.
Source Code
The source code that is linked to the payment step.
This field is available if the Action Type field is set to Ledger.
For more information, see Source Code.
Reason Code
The reason code that is linked to the payment step.
This field is available if the Action Type field is set to Ledger.
For more information, see Reason Code.
Header Nos. Series
The number series code that must be used to assign numbers to the header for a new payment slip.
This field is available if the Action Type field is set to Create New Document.
For more information, see No. Series.
Correction
Select to mark the payment entries as corrections. This field is available if the Action Type field is set to Ledger.
Realize VAT
Select to indicate that unrealized VAT should be reversed and VAT should be declared for this payment step.
This field is available if the Unrealized VAT Reversal field in the Payment Class window is set to Delayed.
Verify Header RIB
Select to verify that the RIB key value specified on the payment slip header has been correctly reported.
For more information, see RIB Key.
Acceptation Code<>No
Select to verify that the acceptance code for each payment line is not a number.
Choose the OK button.
If the action type of the payment step is Ledger, you must set up additional ledger information for the payment step.
To set up ledger information for a payment step
In the Payment Step Card window for the payment step, on the Navigate tab, in the Payment Step group, choose Ledger.
In the Payment Step Ledger List window, on the Home tab, choose New.
Fill in the fields as described in the following table.
Field Description Sign
The type of posting entry.
Description
The entry description.
Accounting Type
The accounting type that is used for posting the entry.
Account Type
The account type for posting the entry. This field is available if the Accounting Type is Setup Account.
Account No.
The account number to which the entry is posted. The account number displayed here depends on the type selected in the Account Type field. This field is available if the Accounting Type is Setup Account.
Customer Posting Group
The code for the customer posting group to which the entry is posted. This field is available if the Accounting Type is Payment Line Account, Associated G/L Account, or Header Payment Account.
Vendor Posting Group
The code for the vendor posting group to which the entry is posted. This field is available if the Accounting Type is Payment Line Account, Associated G/L Account, or Header Payment Account.
Root
The root for the general ledger accounts group. This is used if the Accounting Type is G/L Account / Month or G/L Account / Week. For more information, see Accounting Type.
Memorize Entry
Select to indicate that the ledger entries created in this step will be retained and applied to newly posted entries. If you select this check box, the Detail Level field is not available.
Application
The method for applying the entries. If you have cleared the Memorize Entry check box, and have set this field to None, the Detail Level field is available.
Detail Level
The method for posting the payment lines.
Document Type
The type of document assigned to the ledger entry.
Document No.
The method for assigning the document number to the ledger entry.
Choose the OK button.
See Also
Tasks
How to: Set Up Payment Classes
How to: Set Up Payment Statuses
How to: Set Up Payment Addresses
How to: Create Payment Slips
How to: Post Payment Slips
How to: Archive Payment Slips
How to: Export or Import Payment Management Setup Parameters