Public sector configuration key (Public sector) [AX 2012]

Updated: February 9, 2015

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The Public sector configuration key enables forms and controls that supplement core modules such as Accounts payable, Accounts receivable, General ledger, and Budgeting. You can use the additional Public sector forms and controls to meet the rules, regulations, and reporting requirements for organizations that serve the public.
NoteNote

This topic has been updated to include information about features that were added or changed for Public sector in Microsoft Dynamics AX 2012 R3.

NoteNote

This topic has been updated to include information about features that were added or changed in the following hotfix for Microsoft Dynamics AX 2012 R3 Cumulative Update 8: KB3047235

You cannot enable or disable this key in the License configuration form.

The following forms are available when the configuration key is enabled.

Form

For more information

Cover page for payments report

Cover page for payments report (form) (Public sector)

Purchase order line amounts

Purchase order line amounts (form) (Public sector)

Form

For more information

Budget analysis

Budget analysis (form) (Public sector)

Budget analysis for revised budgets

Budget analysis for revised budgets (form) (Public sector)

Budget analysis for actual expenditures

Budget analysis for actual expenditures (form) (Public sector)

Budget analysis for encumbrances

Budget analysis for encumbrances (form) (Public sector)

Budget analysis for pre-encumbrances

Budget analysis for pre-encumbrances (form) (Public sector)

All general budget reservation forms 
NoteNote

General budget reservations are available only if the Public Sector configuration key is selected and if Microsoft Dynamics AX 2012 R3 Cumulative Update 8 is installed with the following hotfix: KB3047235

See the following topics: Set up general budget reservation rules and reservation types (Public sector), Create a general budget reservation (Public sector), Add, modify, or delete a general budget reservation type (Public sector), Relieve a general budget reservation (Public sector), Finalize a general budget reservation (Public sector)

Page

For more information

Role Center

Role Centers (Enterprise Portal)

NoteNote

The Public sector configuration key adds the Finance director Role Center, and modifies the Accountant, Accounting manager, Controller, and Accounts receivable administrator Role Centers for Public sector.

Role Center

About vendor bids

In AX 2012 R3, the Public sector configuration key lets you publish a request for quotation (RFQ) to a public page on the Vendor portal site. This allows vendors who aren’t registered on the site to have guest access to view open and closed RFQs and purchase orders, and also their details, such as scoring and award notes on accepted bids. A public sector vendor can request to reply to an RFQ that has been published to the Open requests for quotations list page, even if the vendor wasn’t included on the RFQ.

These forms are available only if the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • In Microsoft Dynamics AX 2012 R3 Cumulative Update 8, the Commitments (France) regulatory document type is selected in the Budget parameters form, when the following hotfix is installed: KB3047235

  • In cumulative update 7 for Microsoft Dynamics AX 2012, the Use French public sector accounting rules check box is selected in the Budget parameters form.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Caution noteCaution

When all the options are selected, budget control must be enabled and commitments must be used before purchase orders or vendor invoices can be created. This is true whether the legal entity is in the public sector or the private sector. For more information, see (FRA) About commitments (Public sector).

Form

For more information

Balance summary

(FRA) Balance summary (form) (Public sector)

Commitment

(FRA) Commitment (form) (Public sector)

Commitment close

(FRA) Commitment close (form) (Public sector)

Maintain mandats de paiement

(FRA) Maintain mandats de paiement (form) (Public sector)

Maintain titres de recette

(FRA) Maintain titres de recette (form) (Public sector)

Purchase agreement department access

(FRA) Purchase agreement department access (form) (Public sector)

Purchase agreement tree

(FRA) Purchase agreement tree (form) (Public sector)

Spending thresholds by category

(FRA) Spending thresholds by category policy rule (form) (Public sector)

Vendor invoice payment hold history

(FRA) Vendor invoice payment hold history (form) (Public sector)

The following table provides information about how this configuration key relates to other configuration keys and license codes.

Detail

Description

License code

Public sector

Parent key

None

Child keys

Advanced ledger entry configuration key (AdvancedLedgerEntry)

Public sector 1099G configuration key (Tax1099G)

Public sector 1099S configuration key (Tax1099S)

NoteNote

The configuration keys listed here may have additional child configuration keys. Click the link for more information about a configuration key.

For more information about how license codes and configuration keys work together, see About license codes and configuration keys.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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