How to: Specify Printer Settings for Reports

Microsoft Dynamics Nav 2009

You can set up reports so that they must be printed on a specific printer from the RoleTailored client. For example, you can print reports on special company letterhead or on different paper sizes, or you can print reports on the default printer of a specified employee.

You can set different values to obtain different output. If you set a specific printer selection, then it takes precedence over a more general printer selection. For example, you can set a printer selection that has values in the User ID, Report ID, and Printer Name fields. This printer selection takes precedence over a printer selection that has blank entries in the User ID or Report ID fields.

The following table describes the combination of values to specify when you set up printer selections for a report.

To Set the following values

Print a report to a specific printer for all users

Specify values in the Report ID and Printer Name fields and leave the User ID field blank.

Print all reports to a specific printer for a specific user

Specify values in the User ID and Printer Name fields and leave the Report ID field blank.

Set the default printer for all reports

Specify a value in the Printer Name field and leave the User ID and Report ID fields blank.

Print a specific report to a specific printer for a specific user

Specify values in all three fields.

To set up printer selections for a report

  1. In the RoleTailored client, in the navigation pane, click Departments, click Administration, click IT Administration, click General, and then click Printer Selections.

  2. In the Action Pane, click New to add a printer selection for a specific report.

  3. In the User ID field, select whether the printer selection applies to a specific user.

  4. In the Report ID field, select the ID of the report to print. The Report Name field is automatically populated with the report name.

  5. In the Printer Name field, select from the list of available printers. The list of available printers is generated from the printers that are currently installed. Different users on different computers may see different options.

  6. Click OK to close the page.

The specified report is now set up to print to the selected printer. You can always change the printer selection in the Print dialog box.

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