Report.NoData Event (Access)

The NoData event occurs after Microsoft Access formats a report for printing that has no data (the report is bound to an empty recordset), but before the report is printed. You can use this event to cancel printing of a blank report.

expression .NoData(Cancel)

expression A variable that represents a Report object.




Data Type





The setting determines whether to print the report. Setting the Cancel argument to True (–1) prevents the report from printing. You can also use the CancelEvent method of the DoCmd object to cancel printing the report.

To run a macro or event procedure when this event occurs, set the OnNoData property to the name of the macro or to [Event Procedure].

If the report isn't bound to a table or query (by using the report's RecordSource property), the NoData event doesn't occur.

This event occurs after the Format events for the report, but before the first Print event.

This event doesn't occur for subreports. If you want to hide controls on a subreport when the subreport has no data, so that the controls don't print in this case, you can use the HasData property in a macro or event procedure that runs when the Format or Print event occurs.

The NoData event occurs before the first Page event for the report.

The following example shows how to cancel printing a report when it has no data. A message box notifying the user that the printing has been canceled is also displayed.

To try this example, add the following event procedure to a report. Try running the report when it contains no data.

Private Sub Report_NoData(Cancel As Integer) 
    MsgBox "The report has no data." & _ 
         chr(13) & "Printing is canceled. " & _ 
         chr(13) & "Check the data source for the " & _ 
         chr(13) & "report. Make sure you entered " & _ 
         chr(13) & "the correct criteria (for " & _ 
         chr(13) & "example, a valid range of " & _ 
         chr(13) & "dates),." vbOKOnly + vbInformation 
    Cancel = True 
End Sub 

The following example shows how to use the NoData event of a report to prevent the report form opening when there is no data to be displayed.

Sample code provided by: Access 2010 Programmers Reference book cover The Microsoft Access 2010 Programmer’s Reference | About the Contributors

Private Sub Report_NoData(Cancel As Integer)

    'Add code here that will be executed if no data
    'was returned by the Report's RecordSource
    MsgBox "No customers ordered this product this month. " & _
        "The report will now close."
    Cancel = True

End Sub

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