Dynamic and Static Reports

Commerce Server 2000

Commerce Server provides two types of reports:

  • Dynamic reports. Are created at runtime. Each time a dynamic report is run, it gathers the most recent data in the Data Warehouse. Only the report definition, which remains the same over time, is stored.

  • Static reports. Are run immediately upon request, and then stored with the data in the Completed Reports module. Static SQL reports are run asynchronously, allowing you to continue using Commerce Server Business Desk to perform other tasks while static reports are running. Static multidimensional expression (MDX) reports are run synchronously, therefore, you will not be able to perform other tasks using Business Desk until the reports are complete.

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  • You can check whether a static report is based on MDX or SQL by looking at the properties of the report. For information about viewing report properties, see Viewing Report Properties.

Features of Dynamic and Static Reports

Dynamic Reports

PivotTables

PivotTable Field List

Collapsed Dimensions

PivotCharts

Static Reports

Features of Dynamic and Static Reports

The following table lists the differences between static and dynamic reports.

FeatureDynamic reportStatic report
Control size of report resultsYou control the size of report results by not displaying detailed data.You control the size of report results by limiting the number of rows to report on.
Change the contents of the reportYou use the PivotTable features to add and remove dimensions and measures from the report results.The system administrator modifies static reports programmatically. For instructions for modifying static reports, see "Creating Custom Reports" in Commerce Server 2000 Help.
Export report results directly to List ManagerYou cannot export the results of a dynamic report to List Manager.You can export a static report as either a dynamic or static list to List Manager.
Export report results to Microsoft ExcelYou can export the results of a dynamic report to Microsoft Excel. You cannot export a static report to Microsoft Excel.
Create new report definitionsYou can make changes to a dynamic report and save the changes as a new dynamic report definition.The system administrator can modify static reports programmatically. For instructions for modifying static reports, see "Creating Custom Reports" in Commerce Server 2000 Help.
Delete report definitionsYou can delete custom dynamic report definitions. You cannot delete default dynamic report definitions.You can delete custom static report definitions. You cannot delete default static report definitions.
Save completed reportsYou cannot save completed dynamic reports with data in Business Desk. Completed static reports are stored with their data in Completed Reports until you delete them.
View report results as a chartYou can view completed dynamic reports as PivotCharts.You cannot view completed static reports as charts.

Dynamic Reports

When a dynamic report is completed it appears, by default, as a PivotTable report or a PivotChart report in a new Internet Explorer browser window. You can hide and reveal the PivotTable and PivotChart in every dynamic report. PivotTables include filters, rows, and columns that contain your report details. PivotCharts are graphical representations of the data in the report. Within the PivotTable, you can look at details of your data and move dimensions and measures to get a different perspective on your data.

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  • To access Microsoft PivotTable List Help, you must have Microsoft Office installed on the same computer on which you are running Business Desk.

PivotTables

You can make changes to a dynamic report PivotTable. You can add or remove dimensions as rows or columns, and add or remove measures. You can expand or contract the level of detail shown, and you can add or change filter dimensions. After you make changes, you can save the changed report as a new dynamic report definition, available in the Reports module. For more information about creating a new dynamic report definition, see Creating a New Dynamic Report.

The following figure uses the Ad Reach and Frequency per Campaign Item report to show the screen elements of a PivotTable.

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PivotTable Field List

You use the PivotTable Field List to add dimensions and measures to a PivotTable. The PivotTable Field List appears when the report appears in the browser window. If the Field List does not appear automatically, click the PivotTable Field List button. The Field List shows the dimensions and measures that can be included in a report. Dimensions and measures shown in bold type are included in the default view of a report; those not shown in bold are available for use in the report. You can use the drag-and-drop feature to add dimensions and measures to a report.

The following figure shows the screen elements of a PivotTable Field List.

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Collapsed Dimensions

You expand and collapse dimensions to change the level of information shown in detail in a report. Collapsed dimensions appear in the PivotTable with a plus sign (+) to the left of the dimension name. When a dimension is collapsed, the total shown in the report is a rolled-up total for the dimension as a whole. You can click the plus sign next to a dimension name to reveal the individual dimension members. Collapsed dimensions are sorted at the level at which they are collapsed.

If you collapse the dimensions of a dynamic report that contains measures that have unique counts, the totals shown in the report will not be accurate. For example, the Ad Reach and Frequency per Day report shows the total reach (number of unique users) and frequency (number of unique visits) for each ad campaign by day. If you collapse an ad campaign, the total of the number of unique users by day will not be an accurate total for the ad campaign because a user may have visited the Web site on multiple days. Other Commerce Server reports that contain unique counts include Ad Reach and Frequency per Campaign, Ad Reach and Frequency per Campaign Item, Distinct Users and Visits by Week, and Distinct Users by Day.

PivotCharts

You can view dynamic report PivotCharts. The Show Chart button displays your dynamic report as one of the 15 types of charts available in Commerce Server. Each Commerce Server dynamic report is assigned a default chart format that best represents the data in that report. You can choose different chart formats to meet your needs.

The following figure shows the screen elements of a PivotChart in the Ad Placement report.

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  • Only the first measure is shown in PivotCharts. If you want to see a chart showing a different measure, you will need to move that measure to the first position (far left) in the PivotTable the chart is based on.

The following table lists each chart format with a description of the type of data the chart displays. For information about viewing your dynamic report as a PivotChart, see Viewing Dynamic Reports.

Chart formatData displayed
Bar: ClusteredShows comparisons between items.
Column: ClusteredShows data changes over a period of time or compares items.
LineShows trends in data.
Line: with MarkersShows trends in data at equal intervals, with markers to designate the intervals.
Line: SmoothShows trends in data at equal intervals, smoothed to show the estimated data between intervals.
Line: Smooth, with MarkersShows trends in data at equal intervals, with markers to designate the intervals, smoothed to show the estimated data between intervals.
PieShows the proportional size of items that make up a single data series to the sum of the items.
Pie: ExplodedShows the proportional size of items that make up a single data series to the sum of the items, with emphasis on a specific item.
AreaShows the magnitude of change over time, and the relationship of parts of data to the whole.
DoughnutShows the relationship between items and the data series they make up, showing different data series in each ring of the chart.
Doughnut: ExplodedShows the relationship between items and the data series they make up, showing different data series in each ring of the chart, with emphasis on a specific item.
Radar: with LinesShows a comparison of aggregate values of several data series, displayed as points radiating out from a center point.
Radar: with Lines and MarkersShows a comparison of aggregate values of several data series, displayed as connected points radiating out from the center point, with markers identifying the values.
Radar: with Smooth LinesShows a comparison of aggregate values of several data series, displayed as connected points radiating out from the center point, smoothed to show the estimated data between intervals.
Radar: with Smooth Lines and MarkersShows a comparison of aggregate values of several data series, displayed as connected points radiating out from the center point, with markers identifying the values, smoothed to show the estimated data between intervals.

Static Reports

Completed static reports are stored in the Completed Reports module. Static reports are able to report on very large result sets, although static reports that are run on very large data sets can take a significant amount of time to run. While the report is running, the status of the report is shown as "Pending" in the Completed Reports module. When you open a completed static report, it opens as an HTML document in a new Microsoft Internet Explorer browser window.

The following figure shows the screen elements of a static report.

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You can export static report results as static or dynamic lists to the List Manager module in Campaigns. The static list in List Manager contains the same data that was in the static report when you ran it; however a static report is limited to 1,000 rows in the resulting HTML report. You can export an unlimited number of rows as a list.

A dynamic list contains a pointer to the static report. For example, if you export the New Registered Users report, you use the Run a report dialog box to configure the parameters of the report. If you select "last month" for the date of the report, the data exported as a list will be for the previous month.

If you exported the report as a dynamic list, the report definition and parameters are stored. Each time the dynamic list is run, it shows data for the month preceding the current month, for example, data for June is returned if you run the list in July. A dynamic list retrieves the latest data from the Data Warehouse when you run the list in List Manager. However, if you exported the report as a static list, as opposed to a dynamic list, in June and selected "last month," the data in the list will always be for May, regardless of when you open the list.

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You use the static report properties in the Running a Report dialog box to customize the results of a static report. You can change or enter new values for any parameter the report is based on. For example, you can limit the Registered User Properties report to showing the properties for only the twenty-five most recently registered users. If you run a report that has a date parameter, you can select an absolute date, a date range, or a relative date, such as last year. If you run a report that has an expression parameter, you can select from a full set of operands to create the expression you want.

After you run a static report, you cannot modify the report results in the browser window. However, you can use the functions of Internet Explorer to print the report or to save it as a file, just as you would with any HTML file. For information about the features of Internet Explorer, see Internet Explorer Help.

See Also

Commerce Server Reports

Running Reports

Exporting a Dynamic Report

Creating a New Dynamic Report

Viewing Dynamic Reports

Exporting a Static Report

Viewing Static Reports


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