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Power Pivot Management Dashboard and Usage Data

Power Pivot Management Dashboard and Usage Data

 

Power Pivot Management Dashboard is a collection of predefined reports and web parts in SharePoint Central Administration that help you administer a SQL Server Power Pivot for SharePoint deployment. The Management Dashboard provides information related to server health, workbook activity, and data refresh. The dashboard uses data from the SharePoint usage data collection.

Prerequisites

Overview of the sections of the Dashboard

Open Power Pivot Management Dashboard

Source Data in Dashboards

Edit Power Pivot Dashboard

Create Custom Reports for Power Pivot Management Dashboard

You must be a service administrator to open Power Pivot Management Dashboard for a Power Pivot service application that you manage.

Power Pivot Management Dashboard contains Web Parts and embedded reports that drill down into specific information categories. The following list describes each part of the dashboard:

Dashboard

Description

Infrastructure - Server Health

Shows trends in CPU usage, memory consumption, and query response times over time so that you can assess whether system resources are nearing maximum capacity or are under utilized.

Actions

Contains links to other pages in Central Administration including the current service application, a list of service applications, and usage logging.

Workbook Activity - Chart

Reports on frequency of data access. You can learn how often connections to Power Pivot data sources occur on a daily or weekly basis.

Workbook Activity - Lists

Reports on frequency of data access. You can learn how often connections to Power Pivot data sources occur on a daily or weekly basis.

Data Refresh - Recent Activity

Reports on the status of data refresh jobs, including jobs that failed to run. This report provides a composite view into data refresh operations at the application level. Administrators can see at a glance the number of data refresh jobs that are defined for the entire Power Pivot service application.

Data Refresh - Recent Failures

Lists the Power Pivot workbooks that did not complete data refresh successfully.

Reports

Contains links to reports that you can open in Excel.

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The dashboard shows information for one Power Pivot service application at a time. You can open the management dashboard from two different locations.

  1. In Central Administration, in the General Application Settings group, click Power Pivot Management Dashboard.

  2. On the main page, select the Power Pivot service application for which you want to view operations data.

  1. In Central Administration, in Application Management, click Manage service applications.

  2. Click the name of the Power Pivot service application. The Power Pivot Management Dashboard displays operational data for the current service application.

To change current Power Pivot service application in the management dashboard:

  1. At the top of the Power Pivot management dashboard, note the name of the current service application, for example Default Power Pivot Serivce Application.

  2. In the Actions dashboard, click List Service Applications.

  3. Click the name of the Power Pivot Service application for which you want to see management dashboard reports.

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Dashboards, reports and web parts show data from an internal data model that pulls data from the system and Power Pivot application databases. The internal data model is embedded in a Power Pivot workbook hosted in the Central Administration site. The structure of the data model is fixed. Although you can use the PowertPivot workbook as a data source to create new reports, you must not modify the structure in a way that breaks the predefined reports that use it.

For more information about how data is collected, see the following:

To capture data about the Power Pivot server system, verify event messaging, data refresh history, and other usage history is enabled for each Power Pivot service application. The server and usage data gathered during normal server operations is the source data that ends up in the internal data model. Note: If you turn off events or usage history, the composite reports will be incomplete or erroneous.

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If you have expertise in dashboard development or customization, you can edit the dashboard to include new web parts. You can also edit the web part properties that are included in the dashboard.

For reporting purposes, Power Pivot usage data and history is kept in an internal Power Pivot workbook that is created and configured along with the dashboard. If the default reports do not provide the information you require, you can create custom reports in Excel based on the workbook. Both the workbook and any custom reports that you create will be preserved if you upgrade or uninstall the Power Pivot solution files later. The workbook and reports are stored in the Power Pivot Management library within the Central Administration site. This library is not visible by default, but you can view the library using the View All Site Content action under Site Actions.

To help you get started with custom reporting, Power Pivot Management Dashboard provides an Office Data Connection (.odc) file to connect to the source workbook. Dor example, you can use the .odc file in Excel to create additional reports.

System_CAPS_noteNote

Edit the file to avoid the following error when attempting to use the .odc file in Excel: "Initialization of the data source failed". The auto-generated .odc file includes a parameter that are not supported by the MSOLAP OLE DB provider. The following instructions provide the workaround for removing the parameters.

You must be a farm or service administrator to build reports that are based on the Power Pivot workbook in Central Administration.

  1. Open the Power Pivot Management Dashboard.

  2. Scroll to the Reports section at the bottom of the page.

  3. Click Power Pivot Management Data.

  4. Save the .odc file to a local folder.

  5. Open the .odc file in a text editor.

  6. In the <odc:ConnectionString> element, scroll to the end of the line and remove Embedded Data=False, and then remove Edit Mode=0. If the last character in the string is a semicolon, remove it now.

  7. Save the File. The remaining steps depend on which version of Power Pivot and Excel you are using.

    1. Start Excel 2013

    2. In the Power Pivot ribbon, click Manage.

    3. Click Get External Data and then click Existing connections.

    4. Click the .ODC file if you see it. If you do not see the .ODC file, click Browse for More and then in the file path, specify the .odc file.

    5. Click Open

    6. Click Test Connection to verify the connection succeeds.

    7. Click type a name for the connection and then click Next.

    8. In Specify MDX Query, click Design to open the MDX query designer to assemble the data you want to work with If you see the error message “The Edit Mode property name is not formatted correctly.”, verify you edits the .ODC file.

    9. Click OK and then click Finish.

    10. Create PivotTable or PivotChart reports to visualize the data in Excel.

    1. Start Excel 2010.

    2. On the Power Pivot ribbon, click Launch Power Pivot Window.

    3. On the Design ribbon in the Power Pivot window, click Existing Connections.

    4. Click Browse for More.

    5. In the file path, specify the .odc file.

    6. Click Open. The Table Import Wizard starts, using the connection string to the Power Pivot workbook that contains usage data.

    7. Click Test Connection to verify that you have access.

    8. Enter a friendly name for the connection, and then click Next.

    9. In Specify MDX Query, click Design to open the MDX query designer to assemble the data you want to work with, and then create PivotTable or PivotChart reports to visualize the data in Excel.

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