Finalize a general budget reservation (Public sector) [AX 2012]

Use the following steps to finalize a general budget reservation that has a remaining balance at year-end. For example, if a general budget reservation is available only through the end of the fiscal year and should not get carried forward to the new fiscal year, you can finalize it at year-end and reduce the remaining balance to zero.

1. Click Budgeting > Common > General budget reservations > All general budget reservations.

2. Open the reservation that you want to finalize.

3. In the details form, do one of the following:

   • To finalize the whole budget reservation, on the Action Pane, click Finalize.

   • To finalize one line only, select it, and then, on the General budget reservation lines FastTab, on the Action strip, click Finalize line.

   • To finalize multiple lines, select them, and then, on the General budget reservation lines FastTab, on the Action strip, click Finalize line.

4. Click Close. Accounting and budget-control entries are posted.

The year-end processing option that you select in the Year-end option list (see the preceding procedure) is used for all of the general budget reservations that you select. However, you can override this selection and use a different year-end processing option for specific funds that you select in the funds form. For more information, see Funds (form) (Public sector).

To override the default year-end process for general budget reservations, use the following steps.

1. Click General ledger > Setup > Fund > Funds.

2. In the Fund form, select the fund number or name that you want.

3. Under Purchase order year-end process, select the Override selected year-end option check box. This setting is shared between purchase orders and general budget reservations.

4. Under Purchase order year-end process, in the Year-end option list, select the process you want.