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Glossary

SharePoint Portal Server 2001

A

administrator: A user who has permission to set up, configure, and maintain servers, manage server resources, create and update indexes, and control security at the top level of the workspace.
Applications folder: A folder containing a subfolder for each workspace that is automatically added to the index for that workspace. The subfolders can include applications designed for the Microsoft Web Storage System, making these applications searchable by Microsoft® SharePoint™ Portal Server 2001.
approval: The process of reviewing a document before publishing.
approve: Make the document visible to readers in the dashboard site and generate subscription approval events.
See also: publish
approver: A user who has permission to approve or reject documents in a specified folder.
author: A user who has permission to add, edit, delete, or read all documents in a folder. Authors can also create, rename, and delete folders, but cannot set the security policy on a folder. In an enhanced folder, authors can also submit any document for publishing.

B

Best Bet: A document property that designates a document as highly relevant to a specific category or keyword search.
build: The process through which Search compiles an index of the documents in the content source.
See also: content source, crawl

C

categories: Groups of related content, organized hierarchically by subject matter.
Category folder: A folder that is used by coordinators to organize categories.
check-in: Add or return a document to an enhanced folder. Releases the editing reservation on a document, allowing others to open and edit it.
See also: check-out, enhanced folder, check-in form
check-in form: In the user interface, a form appearing when a user checks in a document. It contains check-in comments, an option to publish a document, and a drop-down menu for selecting a document profile.
Check-out: Create a writable version of a document while preventing other users from editing the same document.
See also: check-in, enhanced folder
content source: The starting point for crawling a file system, database, or Web site in order to include content in an index.
See also: build, crawl
coordinator: A user who has permission to configure user roles on a folder and to perform all author tasks. In an enhanced folder, coordinators can select an approval process, undo the check-out of a document, or end the publishing process by using the Cancel Publishing or Bypass Approval actions.
Coordinators at the workspace level can also manage content sources, document profiles, categories, and subscriptions, and can customize the dashboard site.
crawl: Search content to include it in an index.
See also: build, content source, inclusion/exclusion rules

D

dashboard: See definition for: digital dashboard
dashboard site: A Web site created by using Digital Dashboard technology. The dashboard site contains a number of pages, or dashboards, and includes customization pages and custom Web Part forms. The dashboard site is used to distribute information to workspace users through a Web browser.
See also: digital dashboard, Web Part
DASL: See definition for: Distributed Authoring Search and Location (DASL)
DAV: See definition for: Distributed Authoring and Versioning
default version: The version selected when a particular version is not specified.
demote: To copy the property values found in a SharePoint Portal Server document profile to the properties of a Microsoft Office document. For example, the author name entered in the Author property on the document profile is copied to the Author field on a Word document's properties page.
See also: promote
depth: A measure of folder enumeration depth, such as how many links to follow from the content source.
See also: scope
dictionary: A defined list of values referenced by a property.
digital dashboard: A page on a dashboard site. Each dashboard contains a collection of Web Parts in a modular view that can be presented to users in a Web browser.
See also: dashboard site, Web Part
discussions: A feature for adding threaded remarks about a document.
Distributed Authoring and Versioning (DAV): An extension to the HTTP protocol, DAV enables a client to perform file-system type operations on a remote server, opening the door for creating Web-based document management applications.
Distributed Authoring Search and Location (DASL): Defines the SEARCH operation implemented in DAV. The body of the SEARCH method contains the request or criteria for the search.
document: A discrete unit of content and its associated metadata.
See also: file
document library: The storage location for documents in the workspace.
See also: documents folder
document profile: A set of properties applied to similar documents.
documents folder: A folder that is used to store documents in the workspace.

E

enhanced folder: A document storage folder that supports document management tasks such as check-in, check-out, versioning, approval, and publishing.
exclusion rules: See definition for: inclusion/exclusion rules

F

folder: A means of organizing and storing programs, files, and documents on a disk or server.
folder tree: A hierarchical display of folder organization.
full-text index: A resource that is compiled by the Index engine to enable full-text search of documents, document properties, and content stored outside the workspace but made available through content sources. The full-text index contains all text content and properties retrieved from the document through indexing filters (IFilters).
See also: full-text search
full-text search: Search of documents, document properties, and content through the use of full-text search predicates.
See also: search

G

There are no glossary terms that begin with this letter.

H

There are no glossary terms that begin with this letter.

I

inclusion/exclusion rules: Rules that determine what content should be included or excluded when specific sites are crawled.
See also: crawl
index: See definition for: full-text index.
See also: search
index workspace: A workspace that manages only content sources.

J

There are no glossary terms that begin with this letter.

K

keywords: A list that represents terms a user might enter in a search form. These terms can be organized into optional hierarchies to help organize them more effectively.

L

There are no glossary terms that begin with this letter.

M

management folder: A folder that contains the tools for managing document profiles, search resources, and workspace settings.
metadata: The properties associated with a document. Metadata can be system-defined, such as file size or modified date, or user-defined, such as author or title.
multi-valued: A property that can hold more than one value.
See also: property value

N

namespace: A prefix applied to URIs, URNs, and XML entities to prevent naming conflicts.

O

OLE/DB: See definition for: Object Linking and Embedding Data Base
Object Linking and Embedding Data Base (OLE/DB): A set of OLE interfaces that provide applications with uniform access to data stored in diverse information sources. These interfaces support the amount of DBMS functionality appropriate to the data source, enabling it to share its data.

P

permission: Authorization for a user to perform an action, such as sending e-mail for another user or posting items in a public folder.
policy, folder policy: Restrictions placed on a folder or other object that limit access to it, or that limit operations that can be performed on the object.
promote: To copy the property values found in a Microsoft Office document to the properties of a SharePoint Portal Server document profile. For example, the author name entered in the Author field of a Word document's properties page is copied to the Author property on the document profile.
See also: demote
property: An element of metadata for a document profile. Each document profile has multiple properties. Properties can be system-defined, such as file size or creation date, or can be user-defined, such as title or keywords.
See also: metadata
property definition: The scope and behavior for a single element of metadata that can be applied to a resource. It can have an allowed list of values (a dictionary) that is restrictive or unrestrictive for the setting of the value. It can be either optional or required to contain data. All required property values must have a valid value assigned to them before they can be successfully submitted to the SharePoint Portal Server store. A property definition can also be specified as either single valued or multi valued, and simple ranges can be set for validity checking.
See also: metadata, property
Property store: Table of properties and their values used and maintained by the Search service. Each row in the table corresponds to a document in the full-text index.
property value: The value of a single element of metadata that has been applied to a resource. It can be either single valued or multi valued.
See also: resource, single valued, multi valued
property weighting: The ability to manipulate the rank of a search result by assigning more importance to particular property values. For example, a file that matches a search term in the title might rank higher than a file that matches the search term only in the text.
See also: rank coercion
publish: To make a document available to readers.
See also: approve

Q

There are no glossary terms that begin with this letter.

R

rank: The relevance of a file to a search query.
rank coercion: The ability to rank a file at the top of search results for a given search query.
See also: property weighting
reader: A user who can search for and read documents but cannot add them to the workspace. By default, all folder users have reader permissions. In an enhanced folder, readers can only view folders and published versions of documents. A reader cannot check out, edit, or delete workspace documents and cannot view draft document versions.
reject: An option during approval to prevent a draft document from being published and return it to authors for additional editing.
See also: approval
resource: Data, metadata, a collection of data, or a collection of metadata accessed as a content item. Examples: a document, a database table, a content class.
roles: Logical sets of permissions, similar to groups, which determine access to documents in the workspace.

S

schema: The configuration of stored metadata. Schema also refers to a particular language for describing the nature and particulars of the structure of stored metadata.
scope: The range and depth of a search on the dashboard site. For example, when searching for the term "fiscal reports," you can narrow the scope of your search to a particular category such as Earnings.
See also: depth
search: The functionality of finding information in documents based on keywords found in the text of those documents or related to the properties of the documents. This is commonly referred to as full-text search. You must create full-text indexes to use full-text search.
See also: index
Single valued: A property that can hold only one value.
See also: property value
stemming: A method of mapping a linguistic stem to all matching words. For example, in English, the stem "buy" matches "bought," "buying," and "buys."
subscription: A request for notification when changes are made to a document, the contents of a folder, a category, or a search results list.

T

There are no glossary terms that begin with this letter.

U

undo check-out: Cancel the check-out of a document. Undoing a check-out returns the document to the state it was before the check-out.
update: The process through which search crawls content and compiles an index of the content. Full updates include all content, incremental updates include only content that has changed. Adaptive updates include only content that is likely to have changed based on an analysis of historical information.

V

version history: The (reverse) chronological listing of revisions that have been made to an item, and any associated comments attached to the version by the user performing the check-in or check-out.
version label: A number or other text that indicates the version of an item.
vocabulary: All of the values associated with documents in a workspace. These may include property values, document profiles, categories, and other keywords.

W

Web Part: A customizable, reusable component used to display specific information on a dashboard. Web Parts are used to associate web-based content (such as XML, HTML, and scripting) with a specific set of properties in an organizational framework.
See also: dashboard site, digital dashboard, Web Part folder
Web folder: Provides an interface for managing files on a remote Web server. Web folders provide document storage and publishing functionality.
See also: dashboard site, digital dashboard, document profile, Web Part
Web Storage System: A storage platform that provides a single repository for managing multiple types of unstructured information in one infrastructure. The Web Storage System combines the features and functionality of the file system, the Web, and a collaboration server (such as Microsoft Exchange Server) through a single, URL-addressable location for storing, accessing, and managing information, in addition to building and running applications. The Web Storage System is based on the technology that drives Exchange Server Information Store.
word breaking: A search technology used to separate text into individual words for implementing search queries.
workspace: An organized collection of documents, content sources, management folders, categories, document profiles, subscriptions, and discussions. It provides a central location to organize, manage, and publish content.

X

There are no glossary terms that begin with this letter.

Y

There are no glossary terms that begin with this letter.

Z

There are no glossary terms that begin with this letter.