Dividing the Database into Companies

Microsoft Dynamics NAV can only access one logical database at a time, but this database can be divided into one or more companies. A company is a "subdatabase," and its primary use is to separate and group data in the same database. Fields and tables are identified by a number, but companies are identified by a name. A company bundles one or more data tables together into a logical superstructure that is identified by the company name. Other than the shared company name, the different tables in a company have nothing in common.

Opening a company is the first step that you perform after you open the database or connect to a server.

The following illustration shows a database that has four tables.

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The four table descriptions on the left side apply to each of the data tables of three companies. The records in the tables, G/L Account, Customer, and Vendor have the same structure and the same field definitions, even though they belong in three different companies. Only the data stored in the fields differ. The information in a Table Description can be used by tables from more than one company, no redundant information will be stored. This minimizes the size of the database.

Even though you have selected a specific company, you can still access data in any table in any other company. Use the CHANGECOMPANY Function (Record) to explicitly define which other company that you want to access.

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