Sending media in e-mail

Expression Studio 2.0

Microsoft Expression Media enables you to export a copy of selected media items and attach them to a new e-mail that's ready to be sent.

Expression Media can send e-mail with a copy of the original file, or it can convert images to create a resized, compressed, and watermarked .jpg that can be sent by e-mail. Optionally, you can choose to automatically include annotation information in the body of the e-mail for each media item.

To e-mail media items

  1. Select an item or a group of items from a view.

  2. Do one of the following:

    • Click the Send E-mail button.

    • On the Action menu, click Send E-mail.

  3. Select the options that you want, and then click OK. See the following section for an explanation of the available options.

  4. Switch to your e-mail program.

    Your e-mail message will be in the Drafts folder.

  5. Type some text in the Subject field, and type your recipient's e-mail address in the To field.

  6. Send the e-mail.

  • Email client options   You can choose between Microsoft Entourage and the Macintosh OS X Mail client to send e-mail.

  • Sent Files   Select a folder to store the media files that you want to attach to the e-mail you send. Attachments can be deleted after your e-mail has been sent.

  • Resize and compress media   If you do not select JPEG Compress Media, Expression Media will send in e-mail a copy of the original file. Selecting this box gives you options to define the JPEG compression quality and the dimensions of the exported images, and also the option to apply a watermark.

  • Resize media   This slider provides five predefined sizes for the images that you want to send using e-mail. The options are 160, 320, 640, 800, 1024, and 1280 pixels. Each image will be proportionally resized to fit these dimensions.

  • Quality   In this menu, select the JPEG compression quality for the images that will be sent by e-mail.

  • Create multiple e-mails   If you select this option, you can create a separate e-mail for each item to be sent. If this check box is cleared, all items will be attached to a single e-mail.

  • Include media summary with each e-mail   If this option is selected, all IPTC/XMP annotations will be included in the body of the e-mail message. The amount of annotation information will vary for each item.

  • Embed metadata in media attachments   If this option is selected, you can choose to write (synchronize) any combination of custom field, catalog set, and hierarchical keyword information into the exported e-mail image. This enables your e-mail recipient to open the image in Expression Media or Adobe Photoshop and review all the associated annotations. It also enables you to control whether you expose any of those metadata fields to your recipient.

  • Set watermark   As with all image export features, Expression Media provides the option to apply a visual watermark, which is a secondary image that is overlaid on the primary image, and which also provides a means of protecting the image. This is not the same as digital watermarks that are implemented algorithmically and are designed to be invisible.

For instructions about how to create and apply a watermark, see HTML galleries.