Viewing files in catalogs

Expression Studio 2.0

The Microsoft Expression Media interface displays information in three different views: List, Thumbnail, and Media. To switch views, click the appropriate tab.

View tabs in Expression Media


All three views offer features that resemble the way you work with your files on the desktop:

  • To find a file   Type the first letters of the file name.

  • To change a file name   Click the name and type a new one.

  • To use commands from the menu   Right-click the thumbnail representative of the media item, or anywhere inside the Expression Media window.

  • To rearrange items   Drag the items to where you want them. You can drag single items or multiple selections.

  • To copy or move items to another catalog   Drag the items from one catalog to the other.

  • To move the original files   Drag the relevant catalog items to a folder or to the desktop. This moves the file from its current location to the desktop.

  • To copy files from the catalog to the desktop   Hold down the CTRL key while dragging files to the desktop.

  • To open items with another program that uses drag-and-drop operations   Drag the items onto the program shortcut.

  • To invert the order of media in any catalog view   Click the Invert button in the upper-left corner of the media viewing area.

  • To change views   Press CTRL+1, 2, or 3, respectively.

If you want to batch-process your images, Expression Media offers several ways to quickly select a group of items. The following are various ways that you can select a group of images in your views:

  • Selecting all visible items   On the Edit menu, click Select All.

  • Toggling selected and non-selected items   On the Edit menu, click Invert Selection.

  • Selecting a continuous block of items   Click the first item, hold down the SHIFT key, and then click the last item of your selection.

  • Selecting non-adjacent items   Hold down the CTRL key while selecting individual items.

  • Selecting non-adjacent blocks   For example, to select items 1 through 10 and 20 through 30, click item number 1, press SHIFT and then click item number 10. Next, press CTRL and click item number 20, and then press SHIFT and click item number 30.

  • Expanding a selection   Select an item or a block of items and expand the selection by pressing the SHIFT key and one of the arrow keys. The LEFT and RIGHT ARROW keys increase the selection by one item each. The UP and DOWN ARROW keys increase the selection by a row of items each.

  • Selection scripts   On the Scripts menu, point to Select, and then click Landscape, Portrait, or Square. Choosing the Landscape option selects all items in the catalog that are horizontal. Choosing the Portrait option selects all items that are vertical. Choosing the Square option selects all items that are perfectly square.

  • Selecting based on criteria   To select items that match a particular attribute (Capture Date, File Type, Label) or annotation (Event, Location, Categories, Keyword), click the dot next to a field in the Organize panel's Catalog Fields index, and the corresponding items appear in the active view. This hides all files that do not match that annotation or attribute. Once the appropriate items are shown in the active view, on the Edit menu, click Select All.

Now that you have selected multiple images, you can perform any one of several different functions. Alternatively, you can click Select Media Items on the individual field's shortcut menu. This selects all items associated with that attribute in the active view.

If you click Thumbnails and Previews on the Edit menu, in the Thumbnails and Previews dialog box, you can define thumbnail preferences. You can also create and store media previews, images that are displayed in Media view, Slide Shows, and Light Table mode, regardless of whether or not the original media files are available for display.

Some programs, such as Adobe Photoshop, embed a thumbnail into the media file. Digital cameras do this also. These thumbnails are typically of low quality.

During import, Expression Media extracts and displays that embedded thumbnail if the Use built-in thumbnails (if available) box is selected. Clearing this option instructs Expression Media to create its own thumbnails, which are generally of higher quality, at the cost of a slower import process. If you want to improve the quality of the thumbnails at any time, on the Action menu, click Rebuild Item. For more information about how to improve the quality of thumbnails, see Thumbnail view.

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