How to: Create a Meeting Request, Add Recipients, and Specify a Location

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This example creates an appointment item as a meeting request, specifies the time, recipients, and location of the meeting, and displays the appointment in an inspector.

Example

In Outlook, a meeting request is an AppointmentItem. To set an appointment item as a meeting request, you must set the MeetingStatus property to olMeeting. Use the Type property of the Recipient object to specify if the meeting attendee is optional, or if a recipient is actually a meeting resource instead of an attendee.

If you use Microsoft Visual Studio to test this code sample, you must first add a reference to the Microsoft Outlook 12.0 Object Library component and specify the Outlook variable when you import the Microsoft.Office.Interop.Outlook namespace. The Imports or using statements must not occur right before the functions in the Code section but must be added before the public Class declaration. The following lines of code show how to do the import and assignment in Visual Basic and in C#:

Imports Outlook = Microsoft.Office.Interop.Outlook

using Outlook = Microsoft.Office.Interop.Outlook;

Private Sub SetRecipientTypeForAppt()
    Dim appt As Outlook.AppointmentItem = _
        CType(Application.CreateItem( _
        Outlook.OlItemType.olAppointmentItem), Outlook.AppointmentItem)
    appt.Subject = "Customer Review"
    appt.MeetingStatus = Outlook.OlMeetingStatus.olMeeting
    appt.Location = "36/2021"
    appt.Start = DateTime.Parse("10/20/2006 10:00 AM")
    appt.End = DateTime.Parse("10/20/2006 11:00 AM")
    Dim recipRequired As Outlook.Recipient = _
        appt.Recipients.Add("Ryan Gregg")
    recipRequired.Type = _
        Outlook.OlMeetingRecipientType.olRequired
    Dim recipOptional As Outlook.Recipient = _
        appt.Recipients.Add("Peter Allenspach")
    recipOptional.Type = _
        Outlook.OlMeetingRecipientType.olOptional
    Dim recipConf As Outlook.Recipient = _
        appt.Recipients.Add("Conf Room 36/2021 (14) AV")
    recipConf.Type = _
        Outlook.OlMeetingRecipientType.olResource
    appt.Recipients.ResolveAll()
    appt.Display(False)
End Sub

private void SetRecipientTypeForAppt()
{
    Outlook.AppointmentItem appt =
        Application.CreateItem(
        Outlook.OlItemType.olAppointmentItem)
        as Outlook.AppointmentItem;
    appt.Subject = "Customer Review";
    appt.MeetingStatus = Outlook.OlMeetingStatus.olMeeting;
    appt.Location = "36/2021";
    appt.Start = DateTime.Parse("10/20/2006 10:00 AM");
    appt.End = DateTime.Parse("10/20/2006 11:00 AM");
    Outlook.Recipient recipRequired =
        appt.Recipients.Add("Ryan Gregg");
    recipRequired.Type =
        (int)Outlook.OlMeetingRecipientType.olRequired;
    Outlook.Recipient recipOptional =
        appt.Recipients.Add("Peter Allenspach");
    recipOptional.Type =
        (int)Outlook.OlMeetingRecipientType.olOptional;
    Outlook.Recipient recipConf =
       appt.Recipients.Add("Conf Room 36/2021 (14) AV");
    recipConf.Type =
        (int)Outlook.OlMeetingRecipientType.olResource;
    appt.Recipients.ResolveAll();
    appt.Display(false);
}