Work on the Kanban board

You can use the Kanban board to view work in progress, who's doing the work, what needs to be done next, and what's been accomplished.

  1. If you don't have a backlog yet, create one.

  2. Go to your team's backlog page and open the Kanban board.

    Open the Kanban board

    The first column shows 20 backlog items. If you don't see a particular backlog item, it probably isn't in your top 20. (Haven't prioritized your backlog yet? You can find out how here.)

    View of the Kanban board
  3. Move an item into another column to change its state.

    Move an item to a different column
  4. Assign an item to someone. You can also set an estimate.

    Give the item an owner or an estimate
  5. You can review progress over time by expanding the chart.

    Open the cumulative flow diagram

    The cumulative flow diagram (CFD) shows up to 30 weeks of data.

    View the cumulative flow diagram

Manage the amount of work your team has in progress by setting work in progress (WIP) limits for each column.

  1. If you’re not a team administrator, get added as one. Only team administrators can customize the Kanban board.

  2. Open the customization dialog.

    Change column limits
  3. Set the limits.

    Set limits to the number of items in a column

    You can see when a column has more items in it than the WIP limit.

    Change column limits

If the title of a column doesn't reflect how your team works, you can change it.

  1. If you’re not a team administrator, get added as one. Only team administrators can customize the Kanban board.

  2. Open the customization dialog.

    Change column limits
  3. Set the title.

    You can modify the names of the columns

If you want to capture more details of your workflow in the Kanban board, you can add a column.

  1. If you’re not a team administrator, get added as one. Only team administrators can customize the Kanban board.

  2. Open the customization dialog.

    Change column limits
  3. Add the column.

    Give it a title and assign it to a work item state
  4. Give it a title and assign it to a corresponding work item state.

    These are required fields

A: Yes, there's a Kanban board for features, too. It works just like the Kanban board for backlog items.

A: The done column displays 20 completed items, with the ones you completed most recently at the top.

A: Yes, you can move columns (except for the first and last columns) in the customization dialog.

You cannot move the first or last column

A: You can delete any column except the first and last columns. However, you cannot delete a column if there are work items in that column. In that case, you'll have to move them to another column first.

You can't delete columns with work items

A: These column headings are for a team project that uses the Scrum process template. If your team project uses a different process template, the headings might be different.

A: Some teams like to track bugs as tasks and other teams track them as backlog items, such as user stories or requirements. If you’re using a Scrum project, bugs are already in your backlog and appear on your Kanban board. However, if your team project was created using the Agile, CMMI, or other process template, bugs don't appear on the task board or the backlog. You can learn how to add them here.

A: You can work in both TFS and Project to manage backlog and tasks. See Create a Project plan from work items.

Was this page helpful?
(1500 characters remaining)
Thank you for your feedback
Show:
© 2014 Microsoft