Standard Fields Overview

Microsoft Outlook provides standard fields for each standard item. Some fields are available in individual items. You can add and remove all fields from a table or card view type.

The value for fields with the Yes/No data type is saved as -1 or 0. The value for fields with the Duration data type is saved as minutes.

Standard fields in an appointment or meeting request

Field

Edit in view

Data type and meaning

All Day Event

Yes

Yes/No. If set to Yes, the Duration field is set to 24 hours (1440 minutes).

Attachment

No

Yes/No.

Billing Information

Yes

Text.

Categories

Yes

Text. Field used to group and find related items. Multiple categories are separated by commas.

Contacts

No

Text. Names of contacts linked to this item. Multiple names are separated by commas.

Conversation

No

Text. Value of the Subject field in the original message in a conversation.

Created

No

Date/Time. Date and time the Calendar item is created.

Do Not AutoArchive

Yes

Yes/No. Specifies whether to archive the Calendar item.

Duration

No

Duration. 24 hours (1440 minutes) if the All Day Event field is set to Yes. Otherwise, the difference between the values of the End and Start fields. Saved as minutes.

End

Yes

Date/Time. End date and time of a Calendar item.

Importance

Yes

The following settings apply:
0 Low importance
1 Normal importance
2 High importance

Icon

Yes

Internal data type.

In Folder

No

Text. Name of the folder that contains the Calendar item.

Location

Yes

Text. Location of a meeting or appointment.

Meeting Status

No

The following settings apply:
0 None
1 Meeting organizer
2 Tentatively accepted
3 Accepted
4 Declined
5 Not yet accepted

Message Class

No

Specifies the message class for the type of item.

Mileage

Yes

Text.

Modified

No

Date/Time. Last time the Calendar item was modified.

NetMeeting AutoStart

Yes

Yes/No. Specifies whether an online meeting starts immediately when the reminder appears.

NetMeeting Office Document Path

Yes

Text. Specifies the path of the Microsoft Office document used for online-meeting collaboration.

NetMeeting Organizer E-mail

Yes

Text. E-mail address of the online-meeting organizer.

NetMeeting Server

Yes

Text. Name of the NetMeeting server for the online meeting.

NetMeeting Type

No

The following settings apply:
0 NetMeeting
1 NetShow

NetMeeting URL

Yes

Text. The URL of the online meeting.

Notes

No

Text. Value of the text box of the appointment.

Online Meeting

Yes

Yes/No.

Online Meeting Type

Yes

The following settings apply:
0 NetMeeting
1 NetShow

Optional Attendees

No

Text. Names of optional attendees for a meeting or appointment. Multiple names are separated by semicolons.

Organizer

No

Text. Name of the organizer of a meeting or appointment.

Outlook Internal Version

No

For administrator use only.

Outlook Version

No

Text. Version of Outlook that the Calendar item is created in.

Read

No

Yes/No. Specifies whether the Calendar item has been marked as read.

Recurrence

No

The following settings apply:
0 None
1 Daily
2 Weekly
3 Monthly
4 Yearly

Recurrence Pattern

No

Text. Combination of the values of the Recurrence, Start, and End fields.

Recurrence Range End

No

Date/Time. Last date and time of a recurring Calendar item.

Recurrence Range Start

No

Date/Time. First date and time of a recurring Calendar item.

Recurring

No

Yes/No. Specifies whether the Calendar item recurs.

Remind Beforehand

Yes

Number. Minutes before the reminder runs prior to a meeting or appointment.

Reminder

Yes

Yes/No. If the start time for the meeting or appointment has already passed, the Reminder field cannot be set.

Reminder Override Default

Yes

Yes/No. If set to Yes, the Remind Beforehand, Reminder Sound, and Reminder Sound File fields are used to control the reminder for the item. If set to No, the reminders options on the Advanced tab of the Outlook Options dialog are used. (To open the Outlook Options dialog box, click the File tab and then click Options.)

Reminder Sound

Yes

Yes/No. Specifies whether to play the sound file as a reminder.

Reminder Sound File

Yes

Text. Path of the sound file to be played as a reminder.

Required Attendees

No

Text. Names of required attendees for a meeting or appointment. Multiple names are separated by semicolons.

Resources

No

Text. Names of resources for a meeting or appointment. Multiple names are separated by semicolons.

Response Requested

Yes

Yes/No. In a meeting request, specifies whether the recipient has been asked to respond.

Sensitivity

No

The following settings apply:
0 Normal
1 Personal
2 Private
3 Confidential

Show Time As

Yes

The following settings apply:
0 Free
1 Tentative
2 Busy
3 Out of Office

Size

No

Number. Number of bytes used by the Calendar item.

Start

Yes

Date/Time. Start time of a Calendar item.

Subject

Yes

Text.

Standard fields in a contact

Field

Edit in view

Data type and meaning

Account

Yes

Text.

Address Selected

Yes

Displays the address text that was entered into the Address field based on the value of the Address Selector field.

Address Selector

Yes

The following settings apply:
Home Business
Other

Anniversary

Yes

Date/Time. When the Anniversary field has a value, a Calendar item is attached to the contact, and the Attachment field is set to Yes.

Assistant's Name

Yes

Text.

Assistant's Phone

Yes

Text.

Attachment

No

Yes/No. Set to Yes when the Anniversary or Birthday field is a non-empty field.

Billing Information

Yes

Text.

Birthday

Yes

Date/Time. When the Birthday field has a value, a Calendar item is attached to the contact, and the Attachment field is set to Yes.

Business Address

Yes (Card view only)

Text.

Business Address City

Yes

Text.

Business Address Country

Yes

Text.

Business Address PO Box

Yes

Text.

Business Address Postal Code

Yes

Text.

Business Address State

Yes

Text.

Business Address Street

Yes (Card view only)

Text.

Business Fax

Yes

Text.

Business Home Page

Yes

Text.

Business Phone

Yes

Text.

Business Phone 2

Yes

Text.

Callback

Yes

Text.

Car Phone

Yes

Text.

Categories

Yes

Text. Field used to group and find related items. Multiple categories are separated by commas.

Children

Yes

Text.

City

Yes

Text.

Company

Yes

Text.

Company Main Phone

Yes

Text.

Computer Network Name

Yes

Text.

Contacts

No

Text. Names of contacts linked to this item. Multiple names are separated by commas.

Country/Region

Yes

Text.

Created

No

Date/Time. The date and time the contact is created.

Customer ID

Yes

Text.

Department

Yes

Text.

E-mail

No

Text.

E-mail 2

No

Text.

E-mail 3

No

Text.

E-mail Selected

Yes

Displays the e-mail address that was entered based on the value of the E-mail Selector field.

E-mail Selector

Yes

The following settings apply:0 E-mail
1 E-mail 2
2 E-mail 3

E-mail Display As

Yes

Text. Alternate text that represents the e-mail address stored in the E-mail field. This text displays on the To line when addressing a message or appointment.

E-mail2 Display As

Yes

Text. Alternate text that represents the e-mail address stored in the E-mail 2 field. This text displays on the To line when addressing a message or appointment.

E-mail3 Display As

Yes

Text. Alternate text that represents the e-mail address stored in the E-mail 3 field. This text displays on the To line when addressing a message or appointment.

File As

No

Text. Value of the Full Name field, unless modified by the user.

First Name

Yes

Text.

Follow Up Flag

Yes

Text.

FTP Site

Yes

Text. FTP site name for the contact.

Full Name

Yes

Text. Value of the Title, First, Middle, Last, and Suffix fields of the item, separated by spaces. Any changes made to the Full Name field are reflected in its component fields.

Gender

Yes

The following settings apply:
0 Unspecified
1 Female
2 Male

Government ID Number

Yes

Text.

Hobbies

Yes

Text.

Home Address

Yes (Card view only)

Text.

Home Address City

Yes

Text.

Home Address Country

Yes

Text.

Home Address PO Box

Yes

Text.

Home Address Postal Code

Yes

Text.

Home Address State

Yes

Text.

Home Address Street

Yes (Card view only)

Text.

Home Fax

Yes

Text.

Home Phone

Yes

Text.

Home Phone 2

Yes

Text.

Icon

Yes

Internal Data Type.

IM Address

Yes

Instant Messaging address. (Instant Messaging is a feature of the Microsoft MSN Messenger Service and Microsoft Exchange Instant Messaging Service.)

In Folder

Yes

Text. Name of the folder that contains the contact.

Initials

Yes

Text.

Internet Free-Busy Address

Yes

Text. Refers to the reading and publishing of a calendar user's free/busy map of events. The map is retrieved when a user plans a meeting.

ISDN

Yes

Text. Phone number for ISDN connection.

Job Title

Yes

Text.

Journal

Yes

Yes/No. Specifies whether activities are automatically recorded in the Journal for the contact.

Language

Yes

Text.

Last Name

Yes

Text.

Location

Yes

Text.

Mailing Address

Yes (Card view only)

Text.

Mailing Address Indicator

Yes

Yes/No. Indicates whether the address specified by the Address Selector field is the mailing address.

Manager’s Name

Yes

Text.

Message Class

Text. Specifies the message class for the type of item.

Middle Name

Yes

Text.

Mileage

Yes

Text.

Mobile Phone

Yes

Text.

Modified

No

Date/Time. Last date and time the contact was modified.

Nickname

Yes

Text.

Notes

No

Text. Value of the text box of the contact.

Office Location

Yes

Text.

Organizational ID Number

Yes

Text.

Other Address

Yes (Card view only)

Text.

Other Address City

Yes

Text.

Other Address Country

Yes

Text.

Other Address PO Box

Yes

Text.

Other Address Postal Code

Yes

Text.

Other Address State

Yes

Text.

Other Address Street

Yes (Card view only)

Text.

Other Fax

Yes

Text.

Other Phone

Yes

Text.

Outlook Internal Version

No

For administrator use only

Outlook Version

No

Text. Version of Outlook that the contact is created in.

Pager

Yes

Text.

Personal Home Page

Yes

Text.

Phone 1 Selected (through Phone 8 Selected)

Displays the phone number that was selected in the corresponding Phone Selector field.

Phone 1 Selector (through Phone 8 Selector)

The following settings apply: Business, Home, Business Fax, Mobile, Radio, Car, Other, and ISDN

PO Box

Yes

Text.

Primary Phone

Yes

Text.

Private

Yes

Yes/No. Indicates whether a specific contact is visible to others who have access to the Contacts folder.

Profession

Yes

Text.

Radio Phone

Yes

Text.

Read

No

Yes/No. Specifies whether the contact has been marked as read.

Referred By

Yes

Text.

Reminder

Yes

Yes/No.

Reminder Time

Yes

Date/Time. Date and time that a reminder is run for a contact.

Reminder Topic

Yes

Text. Caption displayed with reminder flag.

Sensitivity

No

The following settings apply:
0 Normal
1 Personal
2 Private
3 Confidential

Size

No

Number. Number of bytes used by the contact.

Send Plain Text Only

Yes

Text.

Spouse

Yes

Text.

State

Yes

Text.

Street Address

Yes (Card view only)

Text.

Subject

Yes

Text. Value of the Full Name field. If the Full Name field is empty, the value of the File As field is used.

Suffix

Yes

Text. Name suffix, such as Jr. or Ph.D.

Telex

Yes

Text.

Title

Yes

Text. Name title, such as Mr., Ms., or Mrs.

TTY/TDD Phone

Yes

Text. Phone number for TTY/TDD connection.

User Field 1 – 4

Yes

Text. User-defined fields provided for compatibility with other programs.

Web Page

Yes

Text.

ZIP/Postal Code

Yes

Text.

Standard fields in a distribution list

Field

Edit in view

Data type and meaning

Categories

Yes

Text. Field used to group and find related items. Multiple categories are separated by commas.

Distribution List Name

Yes

Text. The name of the distribution list.

Icon

Yes

Internal data type.

In Folder

No

Text. Name of the folder that contains the distribution list item.

Message Class

No

Specifies the message class for the type of item.

Modified

No

Date/Time. Last time the distribution list item was modified.

Outlook Internal Version

No

For administrator use only.

Outlook Version

No

Text. Version of Outlook that the distribution list item is created in.

Sensitivity

No

The following settings apply:
0 Normal
1 Personal
2 Private
3 Confidential

Size

No

Number. Number of bytes used by the distribution list item.

Standard fields in a Journal entry

Field

Edit in view

Data type and meaning

Attachment

No

Yes/No.

Billing Information

Yes

Text.

Categories

Yes

Text. User-defined field used to group and find related items. Multiple categories are separated by commas.

Company

Yes

Text.

Contact

No

Text. Name of the contact the Journal entry is recorded for.

Contacts

No

Text. Names of contacts linked to this item. Multiple names are separated by commas.

Created

No

Date/Time. Date and time the Journal entry is created.

Do Not AutoArchive

Yes

Yes/No. Specifies whether to archive the Journal entry.

Duration

No

Duration. Saved as minutes.

End

Yes

Date/Time. End date and time set for the Journal entry.

Entry Type

No

Text. Type of entry made for the Journal entry.

Icon

Yes

Internal data type.

In Folder

No

Text. Name of the folder that contains the Journal entry.

Message Class

No

Text. Specifies the message class for the type of item.

Mileage

Yes

Text.

Modified

No

Date/Time. Last time the Journal entry was modified.

Notes

No

Text. First 255 characters in the body of the Journal entry.

Outlook Internal Version

No

For administrator use only.

Outlook Version

No

Text. Version of Outlook that the Journal entry is created in.

Read

No

Yes/No. Specifies whether the Journal entry has been marked as read.

Sensitivity

No

The following settings apply:
0 Normal
1 Personal
2 Private
3 Confidential

Size

No

Number. Number of bytes used by the Journal entry.

Start

Yes

Date/Time. Start time for the Journal entry.

Subject

Yes

Text.

Standard fields in an e-mail message

Field

Edit in view

Data type and meaning

Attachment

No

Yes/No.

BCC

No

Text. Names in the Bcc box of a message.

Billing Information

Yes

Text.

Categories

Yes

Text. Field used to group and find related items. Multiple categories are separated by commas.

CC

No

Text. Names in the Cc box of a message.

Contacts

No

Text. Names of contacts linked to this item. Multiple names are separated by commas.

Conversation

No

Text. Value of the Subject field in the original message in a conversation.

Created

No

Date/Time. Date and time the message is created.

Defer Until

Yes

Date/Time. Date and time a message is to be delivered. The server delays delivery of the message.

Do Not AutoArchive

Yes

Yes/No. Specifies whether to archive the message.

Due By

Yes

Date/Time. Date and time the action associated with a Message Flag is set to be completed by. When a value is entered for Due By, the Flag Status field is set to 2.

Expires

Yes

Date/Time. Date and time a message expires.

Flag Status

Yes

The following settings apply:
0 Normal
1 Completed
2 Flagged

Follow Up Flag

Yes

Text.

From

No

Text. Names in the From box in a message.

Have Replies Sent To

No

Text. Names in the Have replies sent to box in a message.

Header status

No

Indicates the download state of the message.

Icon

Yes

Internal data type.

Importance

Yes

The following settings apply:
0 Low importance
1 Normal importance
2 High importance

In Folder

No

Text. Name of the folder that contains the message.

Junk E-mail type

Yes

Internal data type.

Message

No

Text. Value of the text box in a message.

Message Class

No

Specifies the message class for the type of item.

Message Flag

Yes

Text. Action associated with a Message Flag. When a value is entered for Message Flag, the Flag Status field is set to 2.

Mileage

Yes

Text.

Modified

No

Date/Time. Last date and time the message was modified.

Outlook Internal Version

No

For administrator use only.

Outlook Version

No

Text. Version of Outlook that the message is created in.

Read

No

True/False. Specifies whether the message has been marked as read.

Receipt Requested

No

Yes/No. Indicates whether message was sent with a read or delivery receipt requested.

Received

No

Date/Time. Date and time the message is received.

Relevance

Yes

Number. User-defined significance.

Remote Status

No

Specifies the status of Remote Mail header. The following settings apply:
0 None
1 Marked
2 Marked for download
3 Marked for copy

Retrieval Time

No

Duration. Specifies the time it takes to download the message with Remote Mail. Saved as minutes.

Sensitivity

No

The following settings apply:
0 Normal
1 Personal
2 Private
3 Confidential

Sent

No

Date/Time. Date and time the message is sent.

Size

No

Number. Number of bytes used by the message.

Subject

Yes

Text.

To

No

Text. Names in the To box in a message.

Tracking Status

No

Tracking status of a message. The following settings apply:
1 Delivered
5 Read
6 Not Read

Standard fields in a note

Field

Edit in view

Data type and meaning

Categories

Yes

Text. Field used to group and find related items. Multiple categories are separated by commas.

Color

Yes

The following settings apply:
0 Blue
1 Green
2 Pink
3 Yellow
4 White

Content

No

Text. Value of the text box of a note.

Created

No

Date/Time. Date and time the note is created.

Do Not AutoArchive

Yes

Yes/No. Specifies whether to archive the note.

Icon

Yes

Internal data type.

In Folder

No

Text. Name of the folder that contains the note.

Message Class

No

Text. Specifies the message class for the type of item.

Modified

No

Date/Time. Last date and time the note was modified.

Outlook Internal Version

No

For administrator use only.

Outlook Version

No

Text. Version of Outlook that the note is created in.

Read

No

Yes/No. Specifies whether the note has been marked as read.

Size

No

Number. Number of bytes used by the note.

Subject

No

Text.

Standard fields in a task

Field

Edit in view

Data type and meaning

% Complete

Yes

Percent.

Actual Work

Yes

Duration. Time spent on a task. Saved as minutes.

Assigned

No

The following settings apply:
0 Not assigned
1 Assigned by me
2 Assigned to me

Attachment

No

Yes/No.

Billing Information

Yes

Text.

Categories

Yes

Text. Field used to group and find related items. Multiple categories are separated by commas.

Company

Yes

Text.

Complete

Yes

Yes/No. Specifies whether the task is marked as completed.

Contacts

No

Text. Names of contacts linked to this item. Multiple names are separated by commas.

Conversation

No

Text. Value of the Subject field of the original task.

Created

No

Date/Time. Date and time the task is created.

Date Completed

Yes for non-recurring tasks. No for recurring tasks.

Date/Time. Date and time the task is completed. If the Date Completed field has a value, the Complete field is set to Yes, and the % Complete field is set to 100.

Do Not AutoArchive

Yes

Yes/No. Specifies whether to archive the task.

Due Date

Yes

Date/Time.

Icon

Yes

Internal data type.

In Folder

No

Text. Name of the folder that contains the task.

Message Class

No

Text. Specifies the message class of the type of item.

Mileage

Yes

Text.

Modified

No

Date/Time. Last date and time the task was modified.

Notes

Yes

Text. Value of the text box of the task.

Outlook Internal Version

No

For administrator use only.

Outlook Version

No

Text. Version of Outlook that the task is created in.

Owner

Yes, if task is in a public folder; otherwise, No.

Text. Owner of the task.

Priority

Yes

The following settings apply:
0 Low priority
1 Normal priority
2 High priority

Read

No

Yes/No. Specifies whether the task has been marked as read.

Recurring

No

Yes/No. Specifies whether the task recurs.

Reminder

No

Yes/No. Specifies whether a reminder has been set for the task.

Reminder Override Default

Yes

Yes/No.

Reminder Sound

Yes

Yes/No. Specifies whether to play the sound file as a reminder.

Reminder Sound File

Yes

Text. Path of the sound file to be played as a reminder.

Reminder Time

Yes

Date/Time. Date and time that a reminder is run for a task.

Request Status

No

The following settings apply:
0 No setting
1 Not responded
2 Accepted
3 Declined

Requested By

No

Text. In a task request, the person's name who assigned the task.

Role

Yes

Text.

Schedule+ Priority

Yes

Text.

Sensitivity

No

The following settings apply:
0 Normal
1 Personal
2 Private
3 Confidential

Size

No

Number. Number of bytes used by the task.

Start Date

Yes

Date/Time. Start date and time for the task.

Status

Yes

The following settings apply:
0 Not Started
1 In Progress
2 Completed
3 Waiting on someone else
4 Deferred

Subject

Yes

Text.

Team Task

Yes

Yes/No.

To

No

The owner of an assigned task.

Total Work

Yes

Duration. Time the task is expected to take. Saved as minutes.

Standard fields in a post

Field

Edit in view

Data type and meaning

Attachment

No

Yes/No.

Billing Information

Yes

Text.

Categories

Yes

Text. Field used to group and find related items. Multiple categories are separated by commas.

Conversation

No

Text. Value of the Subject field in the original item in a conversation.

Created

No

Date/Time. Date and time the message is created.

Defer Until

Yes

Date/Time. Date and time a message is to be delivered. The server delays delivery of the message.

Do Not AutoArchive

Yes

Yes/No. Specifies whether to archive the message.

Expires

Yes

Date/Time. Date and time a message expires.

From

No

Text. Names in the From box in a message.

Header status

No

Indicates the download state of the message.

Icon

Yes

Internal data type.

Importance

Yes

The following settings apply:
0 Low importance
1 Normal importance
2 High importance

In Folder

No

Text. Name of the folder that contains the message.

Message

No

Text. Value of the text box in a message.

Message Class

No

Specifies the message class for the type of item.

Mileage

Yes

Text.

Modified

No

Date/Time. Last date and time the message was modified.

Outlook Internal Version

No

For administrator use only.

Outlook Version

No

Text. Version of Outlook that the message is created in.

Read

No

True/False. Specifies whether the message has been marked as read.

Received

No

Date/Time. Date and time the message is received.

Remote Status

No

Specifies the status of Remote Mail header. The following settings apply:
0 None
1 Marked
2 Marked for download
3 Marked for copy

Retrieval Time

No

Duration. Specifies the time it takes to download the message with Remote Mail. Saved as minutes.

Sensitivity

No

The following settings apply:
0 Normal
1 Personal
2 Private
3 Confidential

Sent

No

Date/Time. Date and time the message is sent.

Size

No

Number. Number of bytes used by the message.

Subject

Yes

Text.

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