How to: Set Up Indian Sales Tax

  • Article

In Microsoft Dynamics NAV, to use sales tax you must set up the following prerequisites:

  • Form codes

  • States

  • Tax groups

  • Tax jurisdictions

  • Tax details

  • Tax areas

  • Tax area locations

  • Tax forms

  • Transit documents

To set up form codes for sales tax

  1. In the Search box, enter Form Codes, and then choose the related link.

  2. On the Home tab, choose New.

  3. Fill in the fields as described in the following table.

    Field Description

    Code

    The unique form code for the sales tax. You can enter a maximum of 10 alphanumeric characters.

    Description

    The form code description. You can enter a maximum of 30 alphanumeric characters.

    Transit Document

    Select to indicate that the sales tax form can be used as a transit document.

    C Form

    Select to indicate that the form can be used as a C form.

  4. Choose OK.

To set up states for sales tax

  1. In the Search box, enter States, and then choose the related link.

  2. On the Home tab, choose New.

  3. Fill in the required fields as described in the following table.

    Field Description

    Code

    The unique state code. You can enter a maximum of 10 alphanumeric characters.

    Description

    The state code description. You can enter a maximum of 30 alphanumeric characters.

    State Code for eTDS/TCS

    The state code for e-TDS or e-TCS.

  4. On the Navigate tab, in the Forms group, choose Forms.

  5. Fill in the fields as described in the following table.

    Field Description

    Form Code

    The sales tax form code.

    Form Description

    The form code description. This field is automatically updated when you select the Form Code field.

  6. Choose OK.

To set up tax groups for sales tax

  1. In the Search box, enter Tax Groups, and then choose the related link.

  2. On the Home tab, choose New.

  3. Fill in the fields as described in the following table.

    Field Description

    Code

    The unique tax group code. You can enter a maximum of 10 alphanumeric characters.

    Description

    The tax group description.

    Works Contract

    Select to indicate the works contract.

  4. On the Navigate tab, in the Group group, choose Details.

  5. Fill in the required fields as described in the following table.

    Field Description

    Tax Jurisdiction Code

    The tax jurisdiction code for the tax-detail entry.

    Tax Group Code

    The tax group code for the tax-detail entry.

    Effective Date

    The effective date of the tax-detail entry.

    Form Code

    The form code applied to the tax combination.

    Tax Below Maximum

    The percentage that is used to calculate the tax for all amounts below the maximum amount.

    VAT Exempted Goods

    Select to indicate that the item is VAT exempt.

  6. Choose OK.

To set up tax jurisdictions for sales tax

  1. In the Search box, enter Tax Jurisdictions, and then choose the related link.

  2. On the Home tab, choose New.

  3. Fill in the fields as described in the following table.

    Field Description

    Code

    The tax jurisdiction code. You can enter a maximum of 10 alphanumeric characters.

    Description

    The tax jurisdiction description.

    Tax Type

    The tax type for the sales tax.

    State Code

    The state code for the tax jurisdiction.

    Retention Limit % (ITC NTS)

    The retention limit percentage.

    Retention Limit Loaded on Item

    Select to indicate that the retention limit is loaded on the item.

    Tax Component

    The tax component

    Forms Not Applicable

    Select to indicate that forms not applicable.

  4. On the Navigate tab, in the Jurisdiction group, choose Ledger Entries.

  5. To view the details about the posted transactions, select the detailed entries, and on the Actions tab, in the General group, choose Navigate.

  6. Choose OK.

To set up tax details for sales tax

  1. In the Search box, enter Tax Details, and then choose the related link.

  2. On the Home tab, choose New.

  3. Fill in the required fields as described in the following table.

    Field Description

    Tax Jurisdiction Code

    The tax jurisdiction code for the tax-detail entry.

    Tax Group Code

    The tax group code for the tax-detail entry.

    Effective Date

    The effective date of the tax-detail entry.

    Form Code

    The form code applied to the tax combination.

    Tax Below Maximum

    The percentage that is used to calculate the tax for all amounts below the maximum amount.

    VAT Exempted Goods

    Select to indicate that the item is tax-exempt.

  4. On the Navigate tab, in the Detail group, choose Ledger Entries.

  5. To view the details about the posted transactions, select the detailed entries, and on the Actions tab, in the General group, choose Navigate.

  6. Choose OK.

To set up tax areas for sales tax

  1. In the Search box, enter Tax Area, and then choose the related link.

  2. On the Home tab, choose New.

  3. On the General FastTab, fill in the required fields as described in the following table.

    Field Description

    Code

    The tax area code. You can enter a maximum of 20 alphanumeric characters.

    Description

    The tax area description.

  4. On the Lines FastTab, fill in the fields as described in the following table.

    Field Description

    Tax Jurisdiction Code

    The tax jurisdiction code.

    Jurisdiction Description

    The tax jurisdiction description. This field is automatically updated when you select the Tax Jurisdiction Code field.

    Calculation Order

    The integer value to determine the sequence of automatic tax calculation. The lowest number is calculated first.

    Include Tax Base

    Select to indicate that the tax base amount is included in the tax calculation for this jurisdiction.

    Formula

    The tax calculation formula.

  5. Choose OK.

To set up tax area locations for sales tax

  1. In the Search box, enter Tax Area Locations, and then choose the related link.

  2. On the Home tab, choose New.

  3. Fill in the fields as described in the following table.

    Field Description

    Type

    Specify the customer type.

    Dispatch / Receiving Location

    The location of the dispatch warehouse or receiving warehouse from where goods are shipped.

    Customer / Vendor Location

    The state code of the customer or vendor.

    Tax Area Code

    The tax area code that is based on the combination of the Dispatch / Receiving Location field and the Customer / Vendor Location field. This is applicable when there is a transaction with the customer or vendor.

    VAT Applicable

    Select to indicate that the VAT is applicable.

  4. Choose OK.

To set up tax forms for sales tax

  1. In the Search box, enter Tax Forms, and then choose the related link.

  2. On the Home tab, choose New.

  3. Fill in the fields as described in the following table.

    Field Description

    State

    The state for which the transit document is attached.

    Form Code

    The form code for the state selected in the State field.

    Series Prefix

    The prefix number that appears on all transit documents issued by the sales tax authorities for the relevant state.

    From No.

    The form start number.

    To No.

    The form end number.

  4. On the Navigate tab, in the Forms group, choose Create Forms, and then choose Yes.

  5. To view the details of the created tax forms, on the Navigate tab, in the Forms group, choose Forms.

  6. Choose OK.

To set up transit documents for sales tax

  1. In the Search box, enter Transit Documents, and then choose the related link.

  2. On the Actions tab, choose New.

  3. Fill in the fields as described in the following table.

    Field Description

    State

    The state for which the transit document is attached.

    Form Code

    The form code for the state selected in the State field.

    Series Prefix

    The prefix number appears on all transit documents issued by the sales tax authorities for the relevant state.

    From No.

    The form start number.

    To No.

    The form end number.

  4. On the Navigate tab, in the Forms group, choose Create Forms, and then choose Yes.

  5. To view the details of the created tax forms, on the Navigate tab, in the Forms group, choose Forms.

  6. Choose OK.

See Also

Tasks

How to: Set Up Sales Tax for Purchase and Sales Transactions
How to: Make Sales Tax Payments

Concepts

Sales Tax Overview

Other Resources

Form Codes Table
States Table
Tax Group Table
Tax Jurisdiction Table
Tax Detail Table
Tax Area Table
Tax Area Locations Table
Tax Forms Details Table
Transit Document Details Table