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How to: Set Up Items

Microsoft Dynamics NAV 2013

Item cards hold the master data required to plan, buy, store, assemble, produce, account, track, sell, and ship items.

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This topic explains how to set up items for wholesale and basic manufacturing and therefore does not explain MRP planning parameters on the Planning FastTab. For more information about a specific field, select the field, and then press F1.

Item cards, such as other master data records, can be created by using master data templates, but for explaining each field, the following procedure describes how to manually create an item card for a basic manufacturing environment.

The following item card fields are required before the item can be used in transactions:

  • No.

  • Base Unit of Measure

  • Costing Method

  • Profit %

  • Unit Price

  • Gen. Prod. Posting Group

  • VAT Prod. Posting Group

  • Inventory Posting Group

Procedure Prerequisites

  • Item units of measure are set up.

  • All posting groups are set up.

  • Production BOMs and routings are set up.

To fill in the General FastTab

  1. In the Search box, enter Items, and then choose the related link.

  2. On the Home tab, in the New group, choose New to open an empty item card.

  3. Leave the No. field to automatically insert a number from a defined number series.

  4. In the Description field, enter the name of the item.

  5. Choose the Base Unit of Measure field, choose New.

  6. In the Item Units of Measure window, choose the Code field, select, for example, PCS, and then choose the OK button.

  7. In the Item Category Code field, you can specify a product group from which assigned default values will be created for the item, including posting groups (see Posting Group fields below).

    Most of the fields on the rightmost side of the FastTab contain lookup fields that you can use to view detailed information about the item’s inventory level and its current supply and demand situation.

  8. Select the Blocked check box if the item must not be used in transactions.

To fill in the Invoicing FastTab

  1. In the Costing Method field, select the costing method that determines how the unit cost of the item is calculated. Standard is typically used for manufacturing items. Specific is typically used for serial-numbered items.

  2. If you choose Standard costing method, fill in the Standard Cost field by using an initial value for the cost of one unit of the item. The Unit Cost field then initializes order lines and journal lines as they are created.

  3. For costing methods other than Standard, fill in the Unit Cost field by using an initial value when you create the item. When you run the Adjust Cost – Item Entries batch job, the field is updated to contain the most recent average unit cost.

  4. In the Unit Price field, enter the sales price of one unit of the item. The Last Direct Cost field is updated every time that a purchase is invoiced.

  5. Make sure the three posting group fields are filled.

The Net Invoiced Quantity field is updated automatically.

The Sales Unit of Measure field is filled with the base unit of measure code, but you can change it to specify that items are sold in another unit of measure.

To fill in the Replenishment FastTab for Purchased Items

  1. In the Replenishment System field, select Purchase to specify that your standard way of supplying the item is by buying it.

  2. In the Vendor No. field, specify a default supplier of the item. The planning system creates orders to this vendor.

  3. In the Vendor Item No. field, enter the vendor’s own item identification, if it differs from yours.

  4. In the Lead Time Calculation field, enter a date formula to specify the time that is required to replenish this purchased item, such as 1W. This field is used date calculations, as follows:

    order date + default safety lead time + lead time calculation = planned receipt date.

To fill in the Replenishment FastTab for Assembled Items

  1. In the Replenishment System field, select Assembly to specify that your standard way of supplying the item is by assembling it.

  2. In the Assembly Policy field, choose Assemble-to-Order if the item is typically not in stock, but is assembled with regard to a sales order.

  3. Ensure that the assembly item consists of at least one component. The Assembly BOM check box on the General FastTab is selected.

To fill in the Replenishment FastTab for Produced Items

  1. In the Replenishment System field, select Prod. Order to specify that your standard way of supplying the item is by producing it.

  2. In the Manufacturing Policy field, select Make-to-Order to consider all production BOM levels during planning.

    If both the parent item and its subassemblies use Make-to-Order, then the planning system creates a production order with subassembly production order lines indented under the parent’s order line.

  3. Choose the Routing No. field, and then select a routing to manage the item’s manufacturing process. For more information, see How to: Create Routings.

  4. Choose the Production BOM No. field, and then select a production BOM to manage the product structure of the item. For more information, see How to: Create Production BOMs.

  5. In the Flushing Method field, select one of the following options.

    Option Description

    Manual

    To manually calculate and post material consumption.

    Forward

    To automatically calculate and post consumption when the production order is released.

    Backward

    To automatically calculate and post consumption when the production order is finished.

  6. In the Scrap % field, specify the percentage of the item that you expect to be scrapped in production. This percentage is used to calculate unit prices and net requirements.

  7. In the Lot Size field, specify how many units of the item are produced in one production batch. This number is used to calculate the item’s standard cost and to distribute the fixed costs of manufacturing the lot.

To fill in the Planning FastTab

  1. In the Reordering Policy field, select <BLANK> if you only plan with the Order Planning feature. For more information, see How to: Plan for New Demand.

  2. In the Reserve field, select one of the following options to specify if and how the item is reserved.

    Option Description

    Never

    You cannot reserve the item.

    Optional

    You can reserve the item manually. The item is never reserved automatically.

    Always

    The item is reserved automatically as soon as demand occurs.

  3. In the Order Tracking field, select one of the following options to specify if and how links are dynamically created between supply and demand events for the item.

    Option Description

    None

    No order tracking links are created.

    Tracking Only

    Order tracking links are created dynamically every time that a supply can cover a demand.

    Tracking and Action Msg.

    Order tracking links are created dynamically. Action messages are created in the advanced planning system.

Quick guides for basic manufacturing are available in a document that you can edit and print in Microsoft Office Word. The file, which is titled “Quick Guides – Manufacturing Foundation.doc”, is installed in the documentation folder of your client installation.

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