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Define the work item types available for synchronization

Before you can synchronize data between Visual Studio Team Foundation Server (TFS) and Microsoft Project Server, you must configure the integration of the two server products. As part of the configuration tasks, you must associate an enterprise project plan with a team project, and you must specify the types of work items that will participate in synchronization. After you make your initial configurations and mapping, you can change the types of work items that are mapped.

You can manage the types of work items that participate in synchronization by using the following options of the TfsAdmin ProjectServer command-line tool:

  • /MapWorkItemTypes: Defines the types of work items that can participate in synchronization for a team project. Although you can map several types, only those work items that are submitted for publishing are synchronized.

  • /GetMappedWorkItemTypes: Returns the list of work item types that are configured to participate in synchronization for a team project.

  • /UnmapWorkItemTypes: Removes work item types from participating in synchronization for a team project.

For an overview of how to integrate the two server products, see ConfigureTFS-Project Server integration. For an overview of how to associate an enterprise project with a team project, see Manage the association of enterprise projects to team projects.

To use the TfsAdmin ProjectServer command-line tool, open a Command Prompt window where either Visual Studio or Team Explorer is installed and enter:

cd %programfiles(x86)%\Microsoft Visual Studio 12.0\Common7\IDE

On a 32-bit edition of Windows, replace %programfiles(x86)% with %programfiles%..

Requirements

To use these commands, your Administer Project Server integration permission must be set to Allow. Also, the service account for Team Foundation Server must be granted the necessary permissions to interact with the instance of PWA that will participate in data synchronization. For more information, see Assign permissions to support TFS-Project Server integration.

Syntax

TfsAdmin ProjectServer /GetMappedWorkItemTypes /collection:tpcUrl teamProject:TeamProjectName
TfsAdmin ProjectServer /MapWorkItemTypes /collection:tcpUrl /teamProject:TeamProjectName /workItemTypes:ListOfWorkItemTypes [/skipUIChanges]
TfsAdmin ProjectServer /UnmapWorkItemTypes /collection:tpcUrl /teamProject:TeamProjectName /workItemTypes:ListOfWorkItemTypes [/force]

Parameter

Description

/collection:tpcUrl

Specifies the uniform resource locator (URL) of a team project collection. You specify the URL in the following format:

http://ServerName:Port/VirtualDirectoryName/CollectionName

If you do not specify a virtual directory, you specify the URL in the following format:

http://ServerName:Port/CollectionName

/teamProject: TeamProjectName

Specifies the name of a team project that is defined in the project collection.

/workItemTypes:ListofWorkItemTypes

Specifies, in a comma-delimited list, the reference names of one or more types of work items. You should specify only those types of work items whose data you want to track in Project Professional. For example, you can specify the following types of work items to support an Agile process as “User Story,Task” or “User Story”,Task. Do not include a space after the comma.

/skipUIChanges

Specifies that the Project Server tab in the work item form should not be changed for the types that you specify. You should include this flag if you have customized the Project Server tab for the affected types or the MapWorkItemTypes command cannot complete. You can manually update a type definition. For more information, see XML elements added to the definition for the work item type.

/force

Removes all links that bind work items of the types that you specify to tasks in Project. If you use this option, you can remove types of work items from participating in data synchronization, even if one or more work items of that type that are currently being synchronized.

/? or help

Displays information about the command.

When you run a command, a message appears that indicates what action is being performed on what object. For example, the following message states that user stories and tasks are being configured to participate in data synchronization.

Configuring synchronization for the following work item types for team project ProjA: User Story, Task. . . 

Another message appears after the command finishes. For example, the following message indicates that user stories and tasks have successfully been configured.

You have successfully configured the following work item types for team project ProjA: User Story, Task.

In addition to configuring the types of work items that can participate in synchronization, the /MapWorkItemTypes command performs the following operations:

  • Adds the types of work items that you specify to the set of types that participate in data synchronization. That is, the command does not unmap any existing mapped types.

  • Adds the Project Server tab to the forms for the types of work items that you specify.

    If a Project Server tab is already defined for a type of work item that you specify, that type is ignored, and no changes are made to the forms for work items of that type.

If you try to map work item types for a team project that is not associated with an enterprise project plan, an error appears. You can map work item types only for team projects that are configured to participate in synchronization. For more information, see Manage the association of enterprise projects to team projects.

If you remove the mapping for a work item type, the Project Server tab is removed from the form for that type for the team project that you unmapped.

Before you unmap a work item type for a team project, you should delete the tasks from the enterprise project plan to remove all associations between them and work items in Team Foundation. After you delete the tasks from the enterprise project plan, you must publish it and wait for synchronization to complete. As an alternative, you can specify the /force flag to remove all links that bind work items to tasks for the team project. Only those work items that are of the types that you specify are removed from participating in synchronization.

TipTip

If you delete the tasks, you may want to first copy them to another plan to maintain a record of them.

The following example retrieves the types of work items that are configured to participate in synchronization for the Contoso team project in DefaultCollection on AdventureWorksServer.

TfsAdmin ProjectServer /GetMappedWorkItemTypes /collection:http://AdventureWorksServer:8080/tfs/DefaultCollection /teamproject:Contoso

The following example configures user stories and tasks to participate in data synchronization for the Contoso project.

TfsAdmin ProjectServer /MapWorkItemTypes /collection:http://AdventureWorksServer:8080/tfs/DefaultCollection/ /teamProject:Contoso /workitemtypes:”User Story, Task”

The following example removes tasks from participating in data synchronization for the Contoso project.

TfsAdmin ProjectServer /UnmapWorkItemTypes /collection:http://AdventureWorksServer:8080/tfs/DefaultCollection/ /teamProject:Contoso /workitemtypes:Task
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