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Monitor and manage app licenses in SharePoint Server 2013

SharePoint 2013
 

Applies to: SharePoint Server 2013 Standard, SharePoint Server 2013 Enterprise

Topic Last Modified: 2013-12-18

Summary: Learn how SharePoint farm administrators assign, monitor, and manage the app for SharePoint licenses in SharePoint Server 2013.

You can use the SharePoint Central Administration website to monitor and manage licenses for the apps for SharePoint. Licenses for apps for SharePoint are digital sets of verifiable information that state the user rights for a app for SharePoint. All apps that are distributed through the SharePoint Store are the only apps that have built-in licenses that SharePoint Server 2013 recognizes.

Members of the Farm Administrators group manage licenses for apps and can also assign license managers for others to manage app for SharePoint licenses.

ImportantImportant:
The steps in this article apply to SharePoint Server 2013 only.

Before you can monitor and manage app licenses you must configure your environment to support apps for SharePoint. You must be a member of the Farm Administrators group to perform these steps. For more information, see Configure an environment for apps for SharePoint (SharePoint 2013).

ImportantImportant:
We support only one App Management Service Application per farm. This helps ensure that the app license feature functions correctly.

Before you begin this operation, review the following information about what SharePoint Server 2013 does and does not provide for apps for SharePoint licensing:

  • SharePoint Server 2013 provides:

    • Storefront to obtain apps

    • Storage and renewal of app for SharePoint licenses

    • User Interface (UI) to assign users to specific app for SharePoint licenses

    • APIs for developers to query for license information

  • SharePoint Server 2013 does not enforce app for SharePoint licenses.

  • Developers must add code in their apps for SharePoint to retrieve license information and react accordingly.

  • All app for SharePoint licenses are bound to a specific SharePoint Server 2013 deployment but can be transferred to a different SharePoint Server 2013 deployment three times.

NoteNote:
Because SharePoint 2013 runs as websites in Internet Information Services (IIS), administrators and users depend on the accessibility features that browsers provide. SharePoint 2013 supports the accessibility features of supported browsers. For more information, see the following resources:

A farm administrator or a license manager can check the licenses for all apps for SharePoint on the App Licenses page. It is important to track the number of licenses that are available for each app for SharePoint so that users do not exceed this number. An administrator can assign additional users to a app for SharePoint license, purchase additional licenses for an app, and also add managers to a license. For more information about how to monitor apps for SharePoint see, Monitor apps for SharePoint for SharePoint Server 2013.

To view app license details
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group or a license manager.

  2. In Central Administration, click Apps.

  3. On the Apps page, in the Store section, click Manage App Licenses.

  4. On the Manage App Licenses page, click an app for SharePoint in the list to view the license details.

    The Manage App License page shows detailed licensing information. This includes the name of the app, the developer, and current license details.

  5. In the top section, click the drop-down arrow in the dialog box to see purchase details for the selected app for SharePoint.

    The app details include the following information:

    • Number of licenses available for users

    • License type

    • App purchaser name

  6. At the end of the dialog box, a farm administrator can view the app details.

    • Click View in Store to see the app details.

      • In the People with a License (number of licenses available)section, the number of available licenses and a list of the people who currently have licenses for this App are shown.

      • In the License Managers section, all app managers are listed.

To add users to the app license
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group.

  2. On the Manage App Licenses page, click an app for SharePoint for which you want to add users.

  3. In the People with a License section, click assign people.

  4. In the dialog box that appears below, enter the user name that you want to add and then, click Add User.

    The user name is added to the list at the bottom of this section and the number of available licenses for this app is refreshed for the selected app for SharePoint.

To purchase more app licenses
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group.

  2. On the Manage App Licenses page, click an app for SharePoint for which you want to purchase more licenses.

  3. In the People with a License section, click buy more licenses.

  4. The SharePoint Store opens with the specific app showing the details with links to purchase additional licenses. Choose the number of Apps you want to purchase and then click OK.

To remove app licenses
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group.

  2. On the Manage App Licenses page, click an app for SharePoint for which you want to remove licenses.

  3. In the top section, under the app for SharePoint name, at the end of the dialog box, click Remove this License.

  4. Verification: Optionally, include steps that users should perform to verify that the operation was successful.

To recover app licenses
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group.

  2. On the Manage App Licenses page, click an app for SharePoint for which you want to recover licenses.

  3. In the top section, under the app name, at the end of the dialog box, click Recover License.

    The app for SharePoint details show any changes the administrator has made.

To add a license manager
  1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group.

  2. On the Manage App License page, in the License Managers section, click add manager.

    Below the License Managers section, the new App manager appears in the list.

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