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Form.AllowAdditions Property (Access)

You can use the AllowAdditions property to specify whether a user can add a record when using a form. Read/write Boolean.

expression .AllowAdditions

expression A variable that represents a Form object.

Set the AllowAdditions property to No to allow users to view or edit existing records but not add new records.

If you want to prevent changes to existing records (make a form read-only), set the AllowAdditions, AllowDeletions , and AllowEdits properties to No. You can also make records read-only by setting the RecordsetType property to Snapshot.

If you want to open a form for data entry only, set the form's DataEntry property to Yes.

When the AllowAdditions property is set to No, the Data Entry command on the Records menu isn't available.

Note Note

When the Data Mode argument of the OpenForm action is used, Microsoft Access will override a number of form property settings. If the Data Mode argument of the OpenForm action is set to Edit, Microsoft Access will open the form with the following property settings:

  • AllowEdits — Yes

  • AllowDeletions — Yes

  • AllowAdditions — Yes

  • DataEntry — No

The following example examines the ControlType property for all controls on a form. For each label and text box control, the procedure toggles the SpecialEffect property for those controls. When the label controls' SpecialEffect property is set to Shadowed and the text box controls' SpecialEffect property is set to Normal and the AllowAdditions, AllowDeletions, and AllowEdits properties are all set to True, the intCanEdit variable is toggled to allow editing of the underlying data.

Sub ToggleControl(frm As Form) 
 Dim ctl As Control 
 Dim intI As Integer, intCanEdit As Integer 
 Const conTransparent = 0 
 Const conWhite = 16777215 
 For Each ctl in frm.Controls 
 With ctl 
 Select Case .ControlType 
 Case acLabel 
 If .SpecialEffect = acEffectShadow Then 
 .SpecialEffect = acEffectNormal 
 .BorderStyle = conTransparent 
 intCanEdit = True 
 Else 
 .SpecialEffect = acEffectShadow 
 intCanEdit = False 
 End If 
 Case acTextBox 
 If .SpecialEffect = acEffectNormal Then 
 .SpecialEffect = acEffectSunken 
 .BackColor = conWhite 
 Else 
 .SpecialEffect = acEffectNormal 
 .BackColor = frm.Detail.BackColor 
 End If 
 End Select 
 End With 
 Next ctl 
 If intCanEdit = IFalse Then 
 With frm 
 .AllowAdditions = False 
 .AllowDeletions = False 
 .AllowEdits = False 
 End With 
 Else 
 With frm 
 .AllowAdditions = True 
 .AllowDeletions = True 
 .AllowEdits = True 
 End With 
 End If 
End Sub
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