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Report Object (Access)

A Report object refers to a particular Microsoft Access report.

A Report object is a member of the Reports collection, which is a collection of all currently open reports. Within the Reports collection, individual reports are indexed beginning with zero. You can refer to an individual Report object in the Reports collection either by referring to the report by name, or by referring to its index within the collection. If the report name includes a space, the name must be surrounded by brackets ([ ]).

Syntax

Example

Reports!reportname

Reports!OrderReport

Reports![report name]

Reports![Order Report]

Reports("reportname")

Reports("OrderReport")

Reports(index)

Reports(0)

Note Note

Each Report object has a Controls collection, which contains all controls on the report. You can refer to a control on a report either by implicitly or explicitly referring to the Controls collection. Your code will be faster if you refer to the Controls collection implicitly. The following examples show two of the ways you might refer to a control named NewData on a report called OrderReport.

' Implicit reference. 
Reports!OrderReport!NewData
' Explicit reference. 
Reports!OrderReport.Controls!NewData

The following example shows how to use the NoData event of a report to prevent the report form opening when there is no data to be displayed.

Sample code provided by: Access 2010 Programmers Reference book cover The Microsoft Access 2010 Programmer’s Reference | About the Contributors

Private Sub Report_NoData(Cancel As Integer)

    'Add code here that will be executed if no data
    'was returned by the Report's RecordSource
    MsgBox "No customers ordered this product this month. " & _
        "The report will now close."
    Cancel = True

End Sub

The following example shows how to use the Page event to add a watermark to a report before it is printed.

Private Sub Report_Page()
    Dim strWatermarkText As String
    Dim sizeHor As Single
    Dim sizeVer As Single

#If RUN_PAGE_EVENT = True Then
    With Me
        '// Print page border
        Me.Line (0, 0)-(.ScaleWidth - 1, .ScaleHeight - 1), vbBlack, B
    
        '// Print watermark
        strWatermarkText = "Confidential"
        
        .ScaleMode = 3
        .FontName = "Segoe UI"
        .FontSize = 48
        .ForeColor = RGB(255, 0, 0)

        '// Calculate text metrics
        sizeHor = .TextWidth(strWatermarkText)
        sizeVer = .TextHeight(strWatermarkText)
        
        '// Set the print location
        .CurrentX = (.ScaleWidth / 2) - (sizeHor / 2)
        .CurrentY = (.ScaleHeight / 2) - (sizeVer / 2)
    
        '// Print the watermark
        .Print strWatermarkText
    End With
#End If

End Sub

The following example shows how to set the BackColor property of a control based on its value.

Private Sub SetControlFormatting()
    If (Me.AvgOfRating >= 8) Then
        Me.AvgOfRating.BackColor = vbGreen
    ElseIf (Me.AvgOfRating >= 5) Then
        Me.AvgOfRating.BackColor = vbYellow
    Else
        Me.AvgOfRating.BackColor = vbRed
    End If
End Sub

Private Sub Detail_Format(Cancel As Integer, FormatCount As Integer)
    ' size the width of the rectangle
    Dim lngOffset As Long
    lngOffset = (Me.boxInside.Left - Me.boxOutside.Left) * 2
    Me.boxInside.Width = (Me.boxOutside.Width * (Me.AvgOfRating / 10)) - lngOffset
    
    ' do conditional formatting for the control in print preview
    SetControlFormatting
End Sub

Private Sub Detail_Paint()
    ' do conditional formatting for the control in report view
    SetControlFormatting
End Sub

The following example shows how to format a report to show progress bars. The example uses a pair of rectangle controls, boxInside and boxOutside, to create a progress bar based on the value of AvgOfRating. The progress bars are visible only when the report is opened in Print Preview mode or it is printed.

Private Sub Report_Load()
    If (Me.CurrentView = AcCurrentView.acCurViewPreview) Then
        Me.boxInside.Visible = True
        Me.boxOutside.Visible = True
    Else
        Me.boxInside.Visible = False
        Me.boxOutside.Visible = False
    End If
End Sub

Private Sub Detail_Format(Cancel As Integer, FormatCount As Integer)
    ' size the width of the rectangle
    Dim lngOffset As Long
    lngOffset = (Me.boxInside.Left - Me.boxOutside.Left) * 2
    Me.boxInside.Width = (Me.boxOutside.Width * (Me.AvgOfRating / 10)) - lngOffset
    
    ' do conditional formatting for the control in print preview
    SetControlFormatting
End Sub

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