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Multiple Fields in Criteria Expressions

Last modified: June 29, 2011

Applies to: Access 2013 | Office 2013

You can specify multiple fields in a criteria argument.

To specify multiple fields in the criteria argument, you must ensure that multiple string expressions are concatenated correctly to form a valid SQL WHERE clause. In an SQL WHERE clause with multiple fields, fields may be joined with one of three keywords: AND, OR, or NOT. Your expression must evaluate to a string that includes one of these keywords.

For example, suppose that you wish to set the Filter property of an Employees form to display records restricted by two sets of criteria. The following example filters the form so that it displays only those employees whose title is "Sales Representative" and who were hired since January 1, 1993:

Dim datHireDate As Date 
Dim strTitle As String 
 
datHireDate = #1/1/93# 
strTitle = "Sales Representative" 
 
Forms!Employees.Filter = "[HireDate] >= #" & _ 
 datHireDate & "# AND [Title] = '" & strTitle & "'" 
Forms!Employees.FilterOn = True

The criteria argument evaluates to the following string:

"[HireDate] >= #1-1-93# AND [Title] = 'Sales Representative'"
TipTip

To troubleshoot an expression in the criteria argument, break the expression into smaller components and test each individually in the Immediate window. When all of the components are working correctly, put them back together one at a time until the complete expression works correctly.

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