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Interactive Functionality for Different Report Rendering Extensions (Report Builder and SSRS)

Reporting Services provides interactive reporting features that allow you to work with a report at run time. Not all of the report rendering formats support the full range of interactive features. You can use the following table to understand how each interactive feature works in specific formats.

Note Note

You can create and modify report definitions (.rdl) in Report Builder and in Report Designer in SQL Server Data Tools. Each authoring environment provides different ways to create, open, and save reports and related items. For more information, see Designing Reports in Report Designer and Report Builder (SSRS) on the Web at microsoft.com.

Reports that are rendered to XML, CSV, or Image formats do not support interactive features.

Reports that you view in Report Manager, SharePoint Web parts, or in a browser are rendered in HTML. HTML and Windows Forms are the only report output formats that fully support all interactive features. Alternate HTML formats (such as MHTML) support many interactive features. If exceptions for MHTML exist, they are noted in the following table.

Document maps

Export Option

Support Information

Preview/Report Viewer, HTML

Interactive document map provides a navigation pane of hierarchical links that can be used to navigate to different sections of a report.

PDF

PDF renders a document map as the Bookmarks pane. All items in the document map are listed one after the other down the pane. It includes a hierarchy of links. If a page range is specified, only those bookmarks that are rendered exist in the hierarchy.

Excel

Excel renders a document map as the first worksheet in the workbook. It includes a hierarchy of links. When the link in the document map is clicked, the appropriate target cell in the respective worksheet is opened.

Word

Word renders the document map as Table of Contents labels.

Other (for example, TIFF, XML, and CSV)

Not available in MHTML, XML, CSV, or Image.

Drillthrough links to other reports

Export Option

Support Information

Preview/Report Viewer, HTML

Users click on data values in the report to view related data in another report.

PDF

Drillthrough links are not available in PDF. Consider using hyperlinks for PDF reports that link to other pages.

Excel

Drillthrough links are rendered in Excel.

The link becomes a hyperlink pointing to the report referenced by the drillthrough link. Clicking the link opens a report in a browser window.

Word

Drillthrough links are rendered in Word.

The link becomes a hyperlink pointing to the report referenced by the drillthrough link. Clicking the link opens a report in a browser window.

Other

Not available in XML, CSV, or Image.

Toggle items within a report

Export Option

Support Information

Preview/Report Viewer, HTML

Users click expand and collapse icons to view sections of a report.

PDF

The report server exports the current show or hide state of the report to PDF. Interactive toggling is not supported

Excel

Drilldown links and items that can be toggled are rendered as collapsible outlines in Excel. You can expand and collapse sections of the report in Excel. For more information about Excel-imposed limitations, see Exporting to Microsoft Excel (Report Builder and SSRS).

Word

The report server exports the current show or hide state of the report to PDF. Interactive toggling is not supported

Other

Not available in MHTML, XML, or CSV. When exporting to an Image format, the report server exports the current show or hide stated of the report to PDF. Interactive toggling is not supported.

Interactive sorting

Export Option

Support Information

Preview/Report Viewer, HTML

For tabular repots, users click sort arrows on column to change how the data is sorted.

PDF

Not available in PDF.

Excel

Not available in Excel.

Word

Not available in Word.

Other

Not available in MHTML, XML, CSV, or Image.

Hyperlinks to external Web content or images

Export Option

Support Information

Preview/Report Viewer, HTML

Users click links to open external Web pages in a new browser window.

PDF

Hyperlinks are rendered by the PDF rendering extension. When a user clicks on a hyperlink, the linked pages are opened in the browser.

Excel

Hyperlinks are rendered in Excel.

Word

Hyperlinks are rendered in Word.

Other

Hyperlinks are not available in MHTML, XML, CSV, or Image.

For MHTML, and Image, external images are rendered as a static picture.

Bookmark or anchor

Export Option

Support Information

Preview/Report Viewer, HTML

Users click links to navigate to another section of the same report.

PDF

Not available in PDF.

Excel

Bookmarks are rendered in Excel.

The bookmark becomes a hyperlink pointing to the name of the report item.

Word

Bookmarks are rendered in Word.

The bookmark becomes a hyperlink pointing to the bookmarked report item. Only 40 characters of a bookmark or anchor name is converted when the report is exported which can lead to duplicate bookmark or anchor names. Spaces are converted to underscores (_).

Other

Not available in XML, CSV, or Image.

Prompted parameters obtained at run time

Export Option

Support Information

Preview/Report Viewer, HTML

A parameter input area appears at the top of the report. This area is part of the HTML Viewer used to display reports in a browser.

PDF

The report server exports the report to PDF using the parameter values currently in effect for the report.

Excel

The report server exports the report to Excel using the parameter values currently in effect for the report.

Word

The report server exports the report to Word using the parameter values currently in effect for the report.

Other

The report server exports the report to other formats using the parameter values currently in effect for the report.

Filters applied at run time

Export Option

Support Information

Preview/Report Viewer, HTML

The filtered data is displayed to the user at run time.

PDF

The report server exports the report to PDF using filtered data in the current report.

Excel

The report server exports the report to Excel using filtered data in the current report.

Word

The report server exports the report to Word using filtered data in the current report.

Other

The report server exports the report to other formats using filtered data in the current report.

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