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Using Report and Group Variables Collections References (Report Builder 3.0 and SSRS)

When you have a complex calculation that is used more than once in expressions in a report, you might want to create a variable. You can create a report variable or a group variable. By default, a report variable is set once and can be used in expressions throughout a report. Report variables are read-only by default. You can change the default to enable a report variable as read-write. The value in a report variable is preserved throughout a session, until the report is processed again. A group variable is set once per unique group value and can be used in expressions at the current level or below in the group hierarchy. Group variables cannot be set to read-write.

NoteNote

You can create and modify report definitions (.rdl) in Report Builder 3.0 and in Report Designer in Business Intelligence Development Studio. Each authoring environment provides different ways to create, open, and save reports and related items. For more information, see Designing Reports in Report Designer and Report Builder 3.0 (SSRS) on the Web at microsoft.com.

Use a report variable to hold a value for time-dependent calculations, such as currency rates or time stamps, or for a complex calculation that is referenced multiple times. After variable initialization, the value remains constant throughout a report session.

To add a report variable, open the Report Properties dialog box, click Variables, and provide a name and a value.

To refer to the variable in an expression, use the global collection syntax, for example, =Variables!CustomTimeStamp.Value. On the design surface, the value appears in a text box as <<Expr>>.

You can use report variables in the following ways:

  • Read-only use   Set a value once to create a constant for the report session, for example, to create a time stamp.

    Because expressions in text boxes are evaluated on-demand as a user pages through a report, dynamic values (for example, an expression that includes the Now() function, which returns the time of day) can return different values if you page forward and backward by using the Back button. By setting a the value of a report variable to the expression =Now(), and then adding the variable to your expression, you ensure the same value is used throughout report processing.

  • Read-write use   Set a value once and serialize the value within a report session. The read-write option for variables provides a better alternative than using a static variable in the Code block in the report definition.

    When you clear the Read-Only option for a variable, the Writable property for the variable is set to true. To update the value from an expression, use the SetValue method, for example, =Variables!MyVariable.SetValue("123").

    NoteNote

    You cannot control when the report processor initializes a variable or evaluates an expression that updates a variable. The order of execution for variable initialization is undefined.

For more information about sessions, see Previewing Reports in Report Builder 3.0.

Use a group variable to calculate a value in the scope of a group. A group variable is valid only in the scope of the group and its child groups.

For example, suppose a data region displays inventory data for items that are in different tax categories and you want to apply different tax rates for each category. You would group the data on Category and define a Tax variable on the parent group. Then you would define a group variable for ItemTax for each tax category and assign each of the different Category subgroups to the correct group variable. For example:

  • For the parent group based on [Category], define the variable Tax with a value [Tax]. Assume the category values are Food and Clothing.

  • For the child group based on [Subcategory], define the variable ItemsTax as =Variables!Tax.Value * Sum(Fields!Price.Value). Assume the subcategory values for the category Food are Beverages and Bread. Assume the subcategory values for Clothing are Shirts and Hats.

  • For a text box in a row in the child group, add the expression =Variables!ItemsTax.Value.

    The text box displays the total tax for Beverages and Bread using the Food tax and for Shirts and Hats using the Clothing tax.

To add a group variable, open the Tablix Group Properties dialog box, click Variables, and provide a name and a value. The group variable is calculated once per unique group value.

To refer to the variable in an expression, use the global collection syntax, for example, =Variables!GroupDescription.Value. On the design surface, the value appears in a text box as <<Expr>>.

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