Appendix C: SDL Privacy Questionnaire

This sample document provides some criteria to consider when you build a privacy questionnaire. It is not an exhaustive list, and should not be treated as one.

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Introduction
Identify Your Project and Key Privacy Contacts
Initial Assessment
Determine Your Privacy Impact Rating
Understand Your Obligations and Try to Lower Your Risk (for P1 and P2 scenarios)
Identify a Compliant Design
Perform a Detailed Privacy Analysis for P1 scenarios
Conduct a Design Review with Your Privacy Advisor
Test Your Privacy Experience
Create a Draft Privacy Disclosure
Designate Your Privacy Incident Response Contact
Obtain Approval from Your Privacy Advisor

Introduction

The following questions are designed to help you complete the privacy aspects of the Security Development Lifecycle (SDL). You will complete some sections, such as the initial assessment and a detailed analysis, on your own. You should complete other sections, such as the privacy review, together with your privacy advisor.

Identify Your Project and Key Privacy Contacts

• What is the name of your project?

  _____________________________________________

• When will the public first have access to this project?

  _____________________________________________

• Who on your team is responsible for privacy?

  _____________________________________________

Initial Assessment

The initial assessment is a quick way to determine your Privacy Impact Rating and to estimate the work required to be compliant. The rating (P1, P2, or P3) represents the degree of risk your software presents from a privacy perspective. You need to complete only the steps that apply to your rating. For more detail, see the main Microsoft Security Development Lifecycle document.

Determine Your Privacy Impact Rating

Check all behaviors that apply to your software. If your software does not exhibit any of the behaviors, check "None of the above." For more information, see the Privacy Guidelines for Developing Software Products and Services.

___ Stores personally identifiable information (PII) on the user's computer or transfers it from the user’s computer (P1)

___ Provides an experience that targets children or is attractive to children (P1)

___ Continuously monitors the user (P1)

___ Installs new software or changes file type associations, home page, or search page (P1)

___ Transfers anonymous data (P2)

___ None of the above (P3)

Understand Your Obligations and Try to Lower Your Risk (for P1 and P2 scenarios)

Before you invest time in a design or implementation, get a feel for the work it will take and investigate ways to lower your overall privacy risk. Higher risk translates to higher development and support cost. For more information, see the Privacy Guidelines for Developing Software Products and Services.

Identify a Compliant Design

For more information, see the Privacy Guidelines for Developing Software Products and Services.

Perform a Detailed Privacy Analysis for P1 scenarios

Before your privacy design review, analyze your threat model to identify any PII that you store or transfer. Summarize the privacy aspects of your software in a detailed analysis.

• Describe the PII you store or data you transfer:

  __________________________________________________________________________

  __________________________________________________________________________

• Describe your compelling user value proposition and business justification:

  __________________________________________________________________________

  __________________________________________________________________________

• Describe any software you install or changes you make to file types, home page, or search page:

  __________________________________________________________________________

  __________________________________________________________________________

• Describe your notice and consent experiences:

  __________________________________________________________________________

  __________________________________________________________________________

• Describe how users will access your public disclosure:

  __________________________________________________________________________

  __________________________________________________________________________

• Describe how organizations can control your feature:

  __________________________________________________________________________

  __________________________________________________________________________

• Describe how users can control your feature:

  __________________________________________________________________________

  __________________________________________________________________________

• Describe how you will prevent unauthorized access to PII:

  __________________________________________________________________________

  __________________________________________________________________________

Conduct a Design Review with Your Privacy Advisor

To avoid costly mistakes, projects with an impact rating of P1 must hold a design review with a privacy advisor before investing heavily in implementation.

Test Your Privacy Experience

Verify that your software complies with privacy requirements. For more information about privacy criteria, see the Privacy Guidelines for Developing Software Products and Services.  

Create a Draft Privacy Disclosure

Work with your privacy advisor to write and post a privacy disclosure.

Designate Your Privacy Incident Response Contact

If your software is involved in a privacy incident, your team must be prepared to follow the Privacy Escalation Response Framework (Appendix K).

Who on your team is the primary contact for Privacy Incident Response?

_____________________________________________    

Obtain Approval from Your Privacy Advisor

Before you ship your project externally, you must obtain approval from your privacy advisor.

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