The Organize panel
The Organize panel has three sections: Catalog Fields, Hierarchical Keywords, and Catalog Folders. To show or hide the Organize panel, click the Organize button on the toolbar. To adjust the size of the sections, drag the divider.
The Catalog Fields index is useful for global searches or groupings, allowing a quick comparison across hundreds of files, often revealing annotation inconsistencies among a large number of files. By viewing your media from a global instead of an individual perspective, you can make sure of the standardization and accuracy of annotations across your media.
To expand a field, click the arrow next to its name.
The Catalog Fields index lists all annotations or tags present in the catalog. By dragging media items to the existing data values, you can assign these values to multiple media items. This significantly speeds up and simplifies the annotation process.
The Catalog Fields index has two types of groups. Read-only groups, such as File Type and Source Device, are attributes that are automatically read by Microsoft Expression Media and cannot be reassigned. Annotation groups, such as Date Finder or Keywords, are used to categorize the media and can be changed at any time.
To show or hide fields in the Catalog Fields index list
In the upper-right corner of the Catalog Fields pane, click the Configure List button.
Select or clear the accompanying check box for each field that you want to show or hide. See the following sections for descriptions of each field.
The following categories are in the Basic Fields section:
Label Use this field to show files that have a color label, sorted by label.
Rating Use this field to show files that have a star rating, sorted by rating.
Catalog Sets Use this field to organize playlists, photo albums, projects, or work assignments. Catalog sets are a free-form, hierarchical method of organizing media files.
Date Finder Use this field to show files sorted by date. When you add files to your catalog, Expression Media searches for dates already embedded in the media. It looks in the following order:
IPTC Date Created.
Digital camera Capture Date (EXIF).
File Creation Date.
If a file has all three dates, Expression Media uses the IPTC Date Created as the primary date for display in this list.
You can adjust the date assigned to a file by dragging the file onto a different date field. This changes the file's IPTC Date Created to the new date but does not change the Capture Date or File Creation Date.
You can reassign the digital camera Capture Date (EXIF) by using the Set Capture Date command on the Action menu. This operation applies only to images taken with digital cameras. If the date you want isn't available in the list, use the annotation field drop-down menu to add a new date. This menu also gives you the option to remove a date from the list.
Removing a date deletes not only the date but all files that have that date from the catalog.
Place Finder A hierarchical display of the IPTC City, State, Country, and Location fields.
The following categories are in the Media Fields section:
File Type (read-only) Shows a list of all media sorted by the file format, such as .tif, .jpg, .mpg, .mp3, and so on.
Import/Source Devices (read-only) Categorizes media by the digital device that created the file. Digital cameras and some scanners record this information in every image they capture (EXIF metadata). Media items that do not have a device assigned are not represented in this list.
Color Profiles (read-only) Displays media that is based on the color profile (ICC) embedded in the media file. Media items that do not have a color profile assigned are not represented in this list. Color profiles can be assigned to files only by using the Manage Color Profile command on the Action menu, and cannot be assigned by dragging to the Catalog Fields index.
Sample Color A sample color is generated when a media file is imported, based on the dominant color of the image. To change a media item's sample color, click Set Sample Color on the Action menu or drag the item onto any sample color in this list.
These fields give you an alternate way to assign metadata organization to your media files instead of entering this data in the Info panel.
The fields in the Catalog Fields index are all part of the IPTC/XMP and QuickTime standards. The standards are Title, Event, Date Created, Status, Creator, Provider, Source, Keywords, Categories, Scenes, Subject Codes, and Intellectual Genre. Custom annotation fields also appear here.
Instead of assigning these annotations in the Info panel, you can create an annotation field in any of these groups, and then drag media files onto the field name. The annotation will be assigned to the item. This significantly speeds up and simplifies the annotation process.
If you switch to the Info panel, you will notice that the same annotation is represented in the corresponding annotation field. Conversely, if you add metadata to an annotation in the Info panel, it will also appear in the corresponding group in the Catalog Fields index.
Because both the Info panel and the Organize panel display metadata belonging to a list of media files, the difference between the two can be unclear. The Info panel has metadata about individual files (such as annotations or capture dates). The Organize panel has metadata about relationships between files (such as grouping files by rating or by catalog sets). You can use the Info panel to view and add metadata to individual files or to multiple files at once, and you can use the Organize panel to sort, group, or filter your entire catalog according to the metadata contained in those files.
See The Info panel for more information.