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Create hierarchical keywords

Expression Studio 2.0

In the Hierarchical Keywords section of the Organize panel, you can create keyword hierarchies that can range from general categories to very specific ones. You can then assign media items from the catalog to those keywords. Microsoft Expression Media lists the keywords in parent/child hierarchies and you can create as many levels as you require to fully classify your media items. Use hierarchical keywords to augment the logic and accuracy of your media file organization.

Hierarchical Keywords

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Although you can create and organize your hierarchical keywords in the Hierarchical Keywords section, Expression Media also adds all hierarchical keywords to the Keyword category in the Catalog Fields section of the Organize panel. You can delete and rename the keywords in either section, but depending on where the keyword occurs in the hierarchy, it may still remain in one of the lists. The following table outlines the varied results of deleting or renaming a hierarchical keyword in different instances.

Action

Result

Deleting a flat keyword from the Catalog Fields section

Deletes the keyword from the Catalog Fields section and deletes the keyword and its children from the Hierarchical Keywords section. However, child keywords remain in the Catalog Fields section.

Deleting a keyword from a media item

Removes the media item from association with all corresponding keywords in the Catalog Fields as well as from all corresponding hierarchical keywords and their children.

Deleting a keyword from the Hierarchical Keywords section

If the keyword does not appear in any other hierarchies, Expression Media deletes it and its children from the Hierarchical Keywords section and the Catalog Fields section. If the keyword appears in other hierarchies, Expression Media deletes the keyword only from the hierarchy where you performed the deletion, but retains it in any other hierarchy that the image belongs to and retains it in the Catalog Fields section.

Renaming a keyword

If the keyword does not appear in any other hierarchies, Expression Media renames it in both the Hierarchical Keywords section and in the Catalog Fields section. If the keyword appears in other hierarchies, Expression Media renames the keyword only in the hierarchy where you performed the renaming and creates a corresponding keyword in the Catalog Fields section. Expression Media retains the keyword in any other hierarchy that the image belongs to and also retains the keyword in the Catalog Fields section.

To create keywords using the Hierarchical Keywords section

  1. In the Organize panel, in the Hierarchical Keywords section, click the plus-sign icon Cc294658.370d1101-5c67-4485-a442-9b0c0c3a91d9(en-us,Expression.10).png. You can do this in any view, but you will see your files best in the Thumbnail view.

  2. In the Add Keyword dialog box, type the name of a keyword.

  3. In the Within menu, select a keyword that you want your new keyword to be a subterm of. A choice will not appear here until you create your first hierarchical keyword. Click None if you want the keyword to be a top-level keyword.

  4. Click OK.

To assign keywords to images

  • Do one of the following:

    • Drag media items from any view to the term in the Hierarchical Keywords section that you want to associate the image with.

    • Select the media items, right-click the hierarchical keyword that you want to associate with those items, and then, in the shortcut menu, click Add Term to Selected Media Items.

To reorder keywords in the Hierarchical Keywords section

  • Drag the keyword to a new position in the list. If you drag a keyword to be the child of another keyword, all media items associated with the keyword that you dragged will inherit the parent keywords of the target hierarchy.

To delete a keyword

  1. Select the keyword that you want to delete.

  2. Do one of the following:

    • In the Hierarchical Keywords section, click the minus-sign icon Cc294658.d6051963-4a00-4375-a5ec-dd924280c75e(en-us,Expression.10).png and, in the subsequent dialog box, click Delete.

    • Select the media items that contain the keyword that you want to delete from the item. If you want to remove the keyword from all the items in which it appears, you do not have to select an item. In the Hierarchical Keywords section, right-click the keyword that you want to remove and, in the shortcut menu, click Remove Term from Selected Media Items or Remove Term from All Media Items.

To rename a keyword

  • Click the keyword name of the keyword that you want to rename. When it is selected, type a new name.

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