Share work items
You can use Team Web Access or Team Explorer to send the details of one or more bugs, tasks, or other types of work item in an email message. You can also use any text editor to compose a message, and you can build a hyperlink to a work item and post the hyperlink on a Web page or send in an email message. For information about how to build a query in Team Explorer, see Query for work items.
To send an email message that contains work items or lists of work items from Team Web Access or Team Explorer, configure Office Outlook on your client computer.
In Team Explorer, display a query results list.
In the query results list, perform one of the following procedures:
To send a single work item
Open the shortcut menu for the work item that you want to send, and then choose Send Selection to Microsoft Outlook.
To send all work items that appear in the results list
Open the View menu, choose Open query in Microsoft Office, and then choose Send Query to Microsoft Outlook.
(Optional) Open the shortcut menu for a query, and then choose Send Query to Microsoft Outlook.
To send a subset of the work items that appear in the results list
Highlight the work items, open the shortcut menu for any one of those work items, and then choose Send Selection to Microsoft Outlook.
To highlight a contiguous group of work items, press the Shift key when making your selection. To select individual work items, press the Control key when making your selections.
To send all work items listed in a query
Open the shortcut menu for the query, and then choose Send to Microsoft Outlook.
Open a query, choose Open in Microsoft Office, and then choose Send Query to Microsoft Outlook.
An email message opens that displays the query results in a table. If the query does not contain results, Team Explorer shows an error message.
On the To line, type the email address to whom you want to send the email.
To send the work item to more than one recipient, use commas to separate the addresses.
Compose the message, and then choose Send.
Define a link that conforms to the following syntax:
ServerName specifies the name of the server that is running Team Foundation Server.
Port specifies the port that Team Foundation Server uses. The default value is 8080.
CollectionName specifies the name of the team project collection.
TeamProjectName specifies the name of the team project.
WorkItemNumber specifies the ID of the bug, task, or other work item to which you want to link.
Paste the link into an e-mail message, or encode it on a Web page or a software application form.
To access work items by using this kind of link, team members must have read access to the work item database as specified in the "Required permissions" section previously in this topic.
Q: How do I get the hyperlink to a work item in Team Web Access?
A: Use the context menu to copy the shortcut from the open work item.
Q: How do I get the hyperlink to a work item in Team Explorer?
A: Use the context menu to copy the shortcut from the open work item.The hyperlink opens the work item in Team Web Access.
Q: Is there a way to delete work items?
A: Yes. You can permanently remove work items from the TFS database by using the witadmin destroywi command. Work items whose state is set to Closed remain in the database and can be reactivated. Permanently removed work items can’t be restored nor reactivated.