Export (0) Print
Expand All

Flowchart: Configuring the Accounts receivable module

Dynamics AX 4.0

In the module, you can easily and carefully track all sales and incoming payments from customers.

You can set up customer groups, customers, posting profiles, various payment options, interest notes, collection letters, commissions, parameters concerning customers and sales orders, prices and discounts, charges, supplementary items, deliveries and destinations, bills of exchange, and so on.

Depending on your setup, you can then perform many tasks that are related to customers and sales. Among other things, you can create and manage sales orders, sales quotations, and free text invoices, settle customer invoices, and make inquiries and reports about all data that is accessible in the module.

Set up the following modules:

  • Bank accounts created in the module - used in methods of payment.

The forms that a company must set up to be able to use the basic functionality of the module are listed in the recommended order of setup.

  1. Define the terms of payment that you assign to sales orders and customers, and that determine invoice due dates in the form.

    For complete guidelines, see Terms of payment (PaymTerm) Form.

  2. Create and maintain information about how the company receives payments from customers in the form.

    For complete guidelines, see Customer methods of payment (Form).

  3. Create and maintain groups of customers that share key parameters for posting, settlement and payment, reporting, and forecasting in the form.

    For complete guidelines, see Customer groups (Form).

  4. Set up the way customer transactions are posted to the general ledger in the form.

    For complete guidelines, see Customer posting profile (Form).

  5. Set up defaults, various kinds of functionality, and number sequences for in the form.

    For complete guidelines, see Accounts receivable parameters (Form).

  6. Define the format of various documents related to customers in the form.

    For complete guidelines, see Sales form setup (Form).

  7. Create and maintain the customers that the company does business with in the form.

    For complete guidelines, see Customers (Form).

The setup of the module includes a number of other steps beyond the basic functionality.

The additional setup forms are organized by functionality.

Customer classification group

Create and maintain customer classification groups in order to prioritize customers in the form.

For complete guidelines, see Customer classification group (Form).

Price/Discount

  • Create and maintain price, line-discount, multiline discount, and total discount groups for customers in the form.

    For complete guidelines, see Price/discount groups (PriceDiscGroup) Form.

  • Create and maintain price, line-discount, multiline discount, and total discount groups for items in the form.

    For complete guidelines, see Price/discount groups (PriceDiscGroup) Form.

  • Create and edit the names of trade agreement journals in the form.

    For complete guidelines, see Trade agreement journal names (Form).

  • Activate trade agreements by selecting the relevant combination of discount, customer, and item in the form.

    For complete guidelines, see Activate sales price/discount (Form).

Misc. charges

  • Set up codes for the miscellaneous charges that you want to use in sales orders in the form.

    For complete guidelines, see Misc. charges code (Form).

  • Create and maintain miscellaneous charges groups for vendors in the form.

    For complete guidelines, see Misc. charges groups (Form).

  • Create and maintain groups of miscellaneous charges for items in the form.

    For complete guidelines, see Misc. charges groups (Form).

  • Define the miscellaneous charges you want to automatically assign to orders in the form.

    For complete guidelines, see Auto-misc. charges (Form).

Supplementary items

  • Create and maintain supplementary item groups for customers in the form.

    For complete guidelines, see Supplementary item groups (Form).

  • Create and maintain supplementary item groups for items in the form.

    For complete guidelines, see Supplementary item groups (Form).

External item description

Create and maintain groups of customers that have common item descriptions in the form.

For complete guidelines, see External item description group (Form).

Distribution

  • Create and maintain the conditions for an item's transfer from seller to buyer in the form.

    For complete guidelines, see Terms of delivery (Form).

  • Create and maintain the means of transport used when delivering an order from the seller to the buyer in the form.

    For complete guidelines, see Modes of delivery (Form).

  • Create and maintain reasons for the deliveries, for example gifts, in the form.

    For complete guidelines, see Reasons for delivery (Form).

  • Create and maintain ID codes and descriptions for delivery destinations in the form.

    For complete guidelines, see Destination codes (Form).

  • Create and maintain descriptions for the various package types in the form.

    For complete guidelines, see Package appearance (Form).

  • Create and maintain a list of carrier names and addresses in the form.

    For complete guidelines, see (SalesCarrier) Form.

Forms

Sales order

  • Create and maintain sales origin codes that can be used to track the origin of sales orders in the form.

    For complete guidelines, see Order origin codes (Form).

  • Create and maintain sales order pools (groups) in the form.

    For complete guidelines, see Order pools (Form).

  • Create and maintain IDs and descriptions of actions to be taken in the form when sold items are returned.

    Depending on how your items are set up, it may also be necessary to set up inventory dimensions ( > > > ).

    For complete guidelines, see Return action (Form).

Quotations

Payment

  • Set up and manage the terms for obtaining cash discounts in the form.

    The cash discount codes are linked to customers and are applied to sales orders.

    For complete guidelines, see Cash discounts (CashDisc) Form.

  • Set up payment schedules to manage installment payments from customers in the form.

    For complete guidelines, see Payment schedules (PaymSched) Form.

  • Define the payment days that are used for the calculation of due dates, and specify payment days for a specific day of the week or month in the form.

    For complete guidelines, see Payment days (PaymDay) Form.

  • Create and maintain payment fees that are associated with customers in the form.

    For complete guidelines, see Customer payment fee (Form).

  • Create and maintain payment steps in the form.

    For complete guidelines, see Payment step (Form).

Interest and collection letter

  • Create and manage collection letter sequences and connect them with a number of collection letter lines in the form.

    For complete guidelines, see Collection letter (Form).

  • Set up and manage interest codes in the form.

    For complete guidelines, see Interest setup (Form).

Commission

  • Create and maintain sales commission groups for sales to a specific customer or group of customers in the form.

    For complete guidelines, see Commission customer group (Form).

  • Create and maintain sales commission groups for the various sales groups in the form.

    For complete guidelines, see Commission sales group (Form).

  • Create and maintain sales commission groups for specific items or range of items in the form.

    For complete guidelines, see Commission item group (Form).

  • Create and maintain data used for calculation of sales commission in the form.

    For complete guidelines, see Commission calculation (Form).

  • Create and maintain ledger account data relevant to commission posting in the form.

    For complete guidelines, see Inventory posting (Form).

Statistics

  • Set up user-defined intervals to analyze the maturity distribution of customer accounts in the form.

    For complete guidelines, see Aging buckets (CustVendReportInterval) Form.

  • Create line of business codes that you assign to customers in the form.

    For complete guidelines, see Line of business (LineOfBusiness) Form.

  • Create and manage customer statistics groups to use as criteria in inquiries and reports in the form.

    For complete guidelines, see Statistics group (Form).

Optional setup in other modules

Inventory management

Set up warehouses in the form ( > > > ).

For complete guidelines, see Warehouses (Form).

Basic

General ledger

Bank

Set up the Central Bank purpose code in the form ( > > ).

For complete guidelines, see Payment purpose codes (Form).

Show:
© 2014 Microsoft