What's new in Accounts payable

Microsoft Dynamics AX 4

Footer text on purchase orders and documents

You can specify the text to be printed in the footer of the original copy of a purchase document and other text to be printed on a copy of the document. For example, you can print an original purchase order for the accounts payable department with "Accounts Payable Copy" printed in the footer and print a copy of the order for the warehouse department with "Warehouse" printed in the footer. To enter the footer text for various purchase documents, click Accounts payable > Setup > Forms > > Print management.

Vendors

Vendor balance form

To view vendor balance information about credit limits, credit limits remaining, amounts ordered, and amounts on packing slips, click Balance in the form. For more information, press F1 in the Balance form.

Aging buckets

In the Balance form, click Aging buckets to view the open vendor balance in aging buckets in the company currency. The time buckets show the current open balance distribution over time considering either due date, document date, or transaction date. To define the aging bucket intervals, click Accounts payable > Setup > Statistics > .

Default vendor account setup

You can set up default ledger posting accounts on vendor groups to enable fast and efficient entry of vendor transactions in journals and purchase orders. To open the new form, click Accounts payable > Setup > > Setup. For more information, see Default account selection (form).

Vendor payments

Payment proposal

The payment proposal enables you to sort and post several incoming payments in one operation. For more information, see Pay vendor invoices by using Payment proposal.

Distribute payments to vendors among various bank accounts

In the Payment distribution form, you can distribute payments to vendors among various bank accounts, depending on current balances in the bank accounts.

First create payment proposal lines (For more information, see Pay vendor invoices by using Payment proposal). The lines are presented in the Edit payment proposal form for editing. In this form, click Payment distribution to open the form in which you distribute the payments to vendors among bank accounts.

To use this functionality from the payment journal lines, click Payment proposal > Edit payment proposal > Payment distribution. For more information, see Vendor payment proposal - Edit (form).

Cash discounts

You can overrule the ledger account that is normally used for posting cash discount by selecting an alternative ledger account in the Open transaction editing form. To use this functionality, click Accounts payable < Journals > Payments > Payment journal > Lines > Functions > Settlement.

Vendor payment journal reports

You can use the Vendor payment journal and the Vendor posted payment journal report to view account and payment details for individual vendors. Amounts on the reports are displayed in the currency of the payment and in the original currency for the transaction. Unapplied payments are included, but payment details are not included. This feature is available if the United States and Canada configuration key is selected. For more information, see About vendor payment journal reports.

Management of transactions

Reverse a transaction

This new functionality enables you to reverse a transaction. All related transactions that were created when the original transaction was posted are also reversed. You cannot reverse a transaction in a previous fiscal year. For more information, see Reverse a transaction.

Revoke a reserved transaction

This new functionality enables you to revoke a reversed transaction. For example, you must revoke a reversed transaction in order to change the transaction date of the original posting. For more information, see Revoke a reversed transaction.

Exchange adjustment of open vendor transactions

To update the value of your accounts payable, and to conform to the generally accepted accounting principles (GAAP), run the exchange adjustment periodic job. By using a new exchange rate, the job revalues the amounts that were open (not settled) on a specified date. The differences between the original posted amounts and the revalued amounts are posted in the ledger and to vendor accounts as unrealized exchange adjustment transactions. Transactions that have been exchange adjusted on a more recent date are not revalued. For more information, see Exchange adjustment of open vendor transactions.